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Board Meetings
Minutes


December 19, 2006

OPEN BOARD MEETING
Education Centre – Chesley
Tuesday, November 21, 2006
1:30 p.m.

MINUTES
(Subject to Board Approval)



Present:
  
Trustees:
Cindy Aitken, John Chapman, Carolyn Day, Judy Galoska (Chair), Margaret Gaviller, Marilyn McComb, Jean Sullivan, Jennifer Yenssen.
  
Board Officials:
Mary Anne Alton, Director of Education; Marnie Coke, Superintendent of Elementary Education; Dean Currie, Superintendent of Business and Treasurer; Richard Gerson, Administrator of Employee Relations; Alana Murray, Superintendent of Secondary Education; Steven Reid, Superintendent of Instruction; Lori Wilder, Superintendent of Student Services; Heather Catto, Records Management Supervisor and FOI.
  
Student Senators:
Chris Walker, Chesley District High School; Shawn McNamara, Georgian Bay Secondary School; Jesse Elders, Grey Highlands Secondary School; Andrew Stewart, Owen Sound Collegiate and Vocational Institute; Karen King, Saugeen District Secondary School; Timothy Elphick, Walkerton District Secondary School: Joanne McEwen, West Hill Secondary School.
  
Student Trustee
at the Board Table:
Julia Robertson, Kincardine District Secondary School.
ABA Representative:
Cindy Harris, Principal.
 
Recording Secretary:
Leona Hutton, Executive Assistant.
  
Regrets:
 
Trustees:
Mary Johnston, Jan Johnstone, Natalka Pucan.
 
Student Senators:
Nathan Lantz, John Diefenbaker Secondary School; Mary Carson, Peninsula Shores District School;
Emma McLaren, Peninsula Shores District School; Michael Chegahno, Peninsula Shores District School; John Ritchie, Saugeen District Secondary School.




A-1
Call to Order
A-2
Reflection/Silent Prayer
The Chair welcomed visitors and Student Trustee/Senators to the final meeting of this Board. She commended the
wonderful work of the trustees over their term and the amount of work that had been accomplished on behalf of
students.
A-2-a
Presentation to Chair, Judy Galoska
Norm Bethune, Chair of the Bruce-Grey Catholic DSB, presented a gift, as an expression of appreciation, to Judy
Galoska on behalf of the Bruce-Grey Catholic District School Board. He commended her leadership which has directly contributed to the cooperation and collaboration between the two boards and has served as catalyst in forming excellent partnerships – 27 in all. He stated that he took pride in the relationship between the two boards which he stated was apparent to the public both locally and provincially.
Judy thanked Norm for the gift and his kind words and stated that she has great faith that the cooperation between
both boards will continue during the new board’s term of office.
A-3
Excellence in Education
A-3-a
Stepping Out on the Bruce Trail Report
Mary Anne Alton stated that the idea for “Stepping Out on the Bruce Trail” came from the Bruce-Grey Catholic DSB
as a result of their wellness survey project. Bluewater has continued to work with Bruce-Grey CDSB on shared
projects and has been supported by the Grey-Bruce Health Unit. Bluewater conducted a survey of its employees to
identify elements that are important to the quality of work life and individual health and to develop action plans that
ensure the highest quality workplace is sustained. Over 70% of Bluewater employees responded to the survey. As a
result of the survey, a workplace wellness committee was formed to develop an action plan. The data was presented in two categories: organizational health which involves working with the union partners and personal well-being.
Five people were recognized for their part in the initiative, “Stepping Out on the Bruce Trail”. Three were present and described the part they played, namely, Betty Perkins, Grey-Bruce Health Unit; Louise Taylor, Workplace Wellness Committee member; Lee Cardwell, Workplace Wellness contact – John Diefenbaker S.S. Two persons were unable to be present: Kerry Withrow, System Lead Teacher, who created the software program and tracked the team results for the challenge and Nancy Tabaska, Executive Assistant, who ordered and distributed 1,012 pedometers to 253 Bluewater four-member teams.
Bluewater staff will be invited to keep the momentum going and participate in the Grey Bruce Challenge organized by
the Health Unit in January 2007. Community groups will also be able to take part.
Trustees had an opportunity to comment and ask questions.
The Chair, Vice-Chair and Director presented the Board’s Lapel Pin of Excellence to all in attendance.
A-3-b
B.E.A.M. Newsletter
Mary Anne Alton commented on the Board’s first issue of B.E.A.M (Bluewater Education and Messaging). This
edition’s inside section has an article on “Stepping Out on the Bruce Trail” and Workplace Wellness Committee
contacts. The newsletter will inform the system of what is happening in Bluewater and highlight the Board’s
Foundations statements. The newsletter has also been sent to School Community Councils. Requests for copies
beyond the Board will be provided upon request. She commended the efforts of Joan Farrow, Executive Assistant for
her work in pulling the articles together for the newsletter. There will be two more editions printed in February and
April and then it is hoped that the Web Portal will provide more timely information sharing.
The Chair stated the newsletter captures beautifully what is happening in Bluewater.
A-3-c
Student Senator Selected to Represent Grey-Bruce-Owen Sound in the Students’ Assembly on Electoral Reform
Report
Andrew Stewart, Student Senator and O.S.C.V.I. Gr. 12 student, reported on the Students’ Assembly on Electoral
Reform held November 15-19. 103 student delegates between the ages of 14-18 years toured Queen’s Park and then traveled to Deerhurst Inn for the five-day conference. He described the various electoral systems they studied and stated that the outcome was the recommendation of a mixed member proportional system. The recommendation will be put to a referendum at the next provincial election in October 2007.
Andrew responded to questions from trustees and referred them to a website: www.studentsassembly.ca/en/press.php containing further information.
A-4


Approval of Agenda
MOTION 06.11.151
Moved by John Chapman, Seconded by Jean Sullivan
That the Agenda for the meeting of November 21, 2006, be approved as printed.
Carried
A-5-a

Approval of Minutes
The Chair asked if there were any errors or omissions. A spelling correction was made to the word “Intermediate” in
the first line, second paragraph of B-3-a.
MOTION 06.11.152
Moved by Margaret Gaviller, Seconded by Carolyn Day
That the minutes of the Board Meeting of October 17, 2006 be approved as amended.
Carried
A-5-b
Business Arising From the Minutes
None
A-6
Disclosure of Pecuniary Interest
None
A-7-a
Delegations Where Prior Notice Has Not Been Given
None
A-7-b
Delegations Where Prior Notice Has Been Given
None
B
RECOMMENDATIONS FOR ACTION
B-1
Reports from Committee of the Whole in Closed Session
Jennifer Yenssen brought forward one motion from Committee of the Whole Board in Closed Session.
B-1-a

MOTION 06.11.153
Moved by Judy Galoska, Seconded by Carolyn Day
That Bluewater District School Board receive Personnel Report #3 dated November 21, 2006.
Carried.
B-2
Committee Reports
B-2-a





Business Committee Report
Margaret Gaviller stated that Business Committee considered a report that compared the Board’s existing Student
Accommodation Policy to that of the new Pupil Accommodation Review Guidelines announced by the Ministry. The
Board’s existing Student Accommodation policy will be reviewed and revised to ensure legal compliance to the new
guidelines.
A report concerning the proposed School Accommodation Review at Derby Public School, in light of the new Pupil
Accommodation Review Guidelines was considered. The Business Committee recommended that the Board cease the
accommodation review process for Derby Public School.
MOTION 06.11.154
Moved by Margaret Gaviller, Seconded by Jean Sullivan
That Bluewater District School Board receive the Business Committee Report dated November 7, 2006.
Carried
MOTION 06.11.155
Moved by Marilyn McComb, Seconded by John Chapman
That Bluewater District School Board remove the Senior Administrative Team’s obligation under Policy BP 3101-D
“Student Accommodation” to prepare the 90 day Pre-Consultation Report for review, andThat Bluewater District School Board cease the accommodation review process at Derby Public School.
Carried
B-2-b

Educational Issues Committee Report
Jennifer Yenssen stated the following reports were received and highlighted details of each:
• Celebration: Born to Read Kids for Kids Literacy Initiative – Georgian Bay Secondary School• Using Data To Improve Student Learning• The Queen Elizabeth II Aiming for the Top Scholarship.Alana Murray responded to a student senator’s question about application for the scholarships. She referred
them to a website: www. scholarship.ca. The onus is on students to seek out awards and she recommended
that they speak with their school Guidance counselor as early as grade 10 or 11 about scholarships.
• Military RecruitingMOTION 06.11.156Moved by Jennifer Yenssen, Seconded by Carolyn DayThat Bluewater District School Board receive the Educational Issues Committee Report dated November 7, 2006.Carried
B-2-c
Joint Health and Safety Committee Report
Judy Galoska highlighted items dealt with by the Committee. She encouraged trustees to stay involved in this
committee. She is pleased to hear of WHMIS on-line training and stated that feedback is positive. The Lock-down
procedures involved much dialogue.
Dean Currie responded to a Student Senator’s question about Lock-down procedures and, particularly, when student
senators would have input. He stated that the Lock-down procedure is similar to Fire Drill procedures where
recommendations are made by the Health and Safety Committee as well as the System Administrative Team. He
stated that the “Crisis Response Guideline” covers all procedures. Student Senators could have input at school level.
MOTION 06.11.157
Moved by Jennifer Yenssen, Seconded by John Chapman
That Bluewater District School Board receive the October 5th, 2006 Report of the Joint Health and Safety Committee.
Carried
B-2-d



Policy Committee Report
Chair, Carolyn Day, reported that six reports and policies were received and discussed:
• Policy BP 2860-D “Advertising Within the School” – referred to the SAT Community Relations and BusinessCouncils prior to being referred to the system for review.• Policy BP 6850-D “Child Maltreatment (Suspected) – Reporting” – referred to the Student Services SAT Councilprior to being referred to the system for review.• Policy BP 6802-D “Medical and/or Physical Assistance – Provision of Within the School” – referred to the Student
Services SAT Council prior to being referred to the system for review.
• Policy BP 6825-D “Student Discipline” – deferred until the revised Safe School legislation is available.
The following two policies were deferred to the November Policy Committee meeting:
• Policy BP 6805-D “Alcohol, Tobacco, and Other Substances – Students”
• Policy BP 6806-D “Drug and Alcohol Education”MOTION 06.11.158Moved by Carolyn Day, Seconded by Cindy Aitken
That Bluewater District School Board receive the Policy Committee Report dated October 17, 2006.
Carried
B-2-d
Special Education Advisory Committee (SEAC) Report
Marilyn McComb presented the report of a meeting held October 26th detailing the items presented. Trustees requested
that they be copied with the letter SEAC is sending to the Minister of Education regarding funding.
Two presentations were made:
• Karen Nunn, Case Manager for Community Care Access Centre - Overview of School Health Support Services.• Lori Wilder - Home Instruction Policy and Procedure.MOTION 06.11.159Moved by Marilyn McComb, Seconded by Jean SullivanThat Bluewater District School Board receive the Special Education Advisory Committee Report of October 26, 2006.Carried
B-2-e








Student Trustee/Senators’ Report
Jesse Elders, Student Senator, reported that a lot of discussion on student health and well-being occurred at their preboard
meeting session. They would like to explore the possibility of a trained professional on mental health being
available in the schools for students. They will have future updates on this topic.
MOTION 06.11.160
Moved by Carolyn Day, Seconded by John Chapman
That Bluewater District School Board receive the verbal report of the Student Trustee and Student Senators for
information.
Carried
B-3
Educational Issues
B-3-a  
Field Trips and Exchanges
B-3-a  i)
i) Bruce Peninsula D.S. – Killarney Acid Lake Rebound Study – May 2007
Alana Murray outlined details of this trip for trustees. It is an annual trip for almost a decade that is an ongoing
longitudinal study of the lake. The important part is the data collection over this period of time. They hope that
there may be some recognition of the project from the Ministry on a provincial level.
MOTION 06.11.161
Moved by Margaret Gaviller, Seconded Marilyn McComb
That Bluewater District School Board approve the Bruce Peninsula District School from Grades 11 and 12 to
participate in the Killarney Acid Lake Rebound Expedition Trip from Thursday, May 10th to Monday, May 14th,
2007.
Carried
B-3-a  ii)
ii) Georgian Bay S.S. – Cleveland, Ohio Music Trip – May 2007
Shawn McNamara, Student Senator, Georgian Bay S.S. reported on the music trip to Cleveland, Ohio. He
outlined details of trip and responded to questions.
MOTION 06.11.162
Moved by Jean Sullivan, Seconded JenniferYenssen
That Bluewater District School Board approve the Georgian Bay Secondary School Intermediate and Senior
Orchestra and the Jazz Band to travel to Cleveland, Ohio from May 4 - 6, 2007.
Carried
B-3-a iii)
iii) Owen Sound Collegiate and Vocational Institute Europe Trip – 2008
Andrew Stewart, Student Senator, OSCVI, stated that this trip has run for several years. It will familiarize
students with international travel, world history and life in other countries.
The Chair and Alana Murray responded to a Student Senator’s question about itinerary details for parents.
MOTION 06.11.163
Moved by Margaret Gaviller, Seconded Marilyn McComb
That Bluewater District School Board approve the Owen Sound Collegiate and Vocational Institute trip to Italy,
Austria, Germany and Switzerland from March 5, 2008 to March 16, 2008.
Carried
B-3-b
B-4
Staff Reports
B-4-a



Inaugural and Initial Board Meeting Report
Mary Anne Alton presented the report. She stated that the resolution contained in the report complies with the
requirement of the Education Act. The Audit Committee will require that one other trustee be named on December 5th.
The list of other committees with trustee representation is being distributed to trustees to give them the opportunity to identify the committees they prefer to sit on. They were asked to complete their preferences and leave the sheet with the Director of Education at the close of the meeting. The Chair, Vice-Chair and Director of Education will finalize the committee members and present a list at the next Board meeting.
The Board’s By-laws will require a change to meet requirements of the Education Act.
MOTION 06.11.164
Moved by Marilyn McComb, Seconded by Jennifer Yenssen
1. That the Board approve holding the Inaugural Meeting of the Board on Tuesday, December 5, 2006 and at that
meeting the Director of Education will read the notice of appointed/elected trustees, receive the Oaths of
Allegiance and proceed with the election of the Chair and Vice-Chair.
2. That once the Chair and Vice-Chair have been elected the Board will then appoint trustees to the three Statutory
Committees: Special Education Advisory Committee, Supervised Alternative Learning for Excused Pupils
Committee, and Occupational Health and Safety Committee.
3. That the Board appoint trustees representation to other committees as required.
4. That the Board approve that the Initial Meeting of the Board will be held at the regularly scheduled time on the
third Tuesday of the month (December 19, 2006).
5. That the Board approve that Committees of the Whole Board: Business Committee, Educational Issues
Committee, and Policy Committee will be held at their regularly schedule times and that these committees will
elect the chair for that committee at their initial meeting.
6. That the Board approve that the Board By-Laws section 2.1.1 be revised to state “The Inaugural Meeting shall
take place on the first Tuesday of December in each year following election and appointment, or at a place and
time to be determined by the Board prior to November 30th in each year.”
It was brought to the Board’s attention that Item 5 of the resolution is already contained in the Board’s By-laws and
should be removed from the resolution. Trustees gave consensus to amend the resolution by removing Item 5.
MOTION 06.11.164
Moved by Marilyn McComb, Seconded by Jennifer Yenssen
1. That the Board approve holding the Inaugural Meeting of the Board on Tuesday, December 5, 2006 and at that
meeting the Director of Education will read the notice of appointed/elected trustees, receive the Oaths of
Allegiance and proceed with the election of the Chair and Vice-Chair.
2. That once the Chair and Vice-Chair have been elected the Board will then appoint trustees to the three Statutory
Committees: Special Education Advisory Committee, Supervised Alternative Learning for Excused Pupils
Committee, and Occupational Health and Safety Committee.
3. That the Board appoint trustees representation to other committees as required.
4. That the Board approve that the Initial Meeting of the Board will be held at the regularly scheduled time on the
third Tuesday of the month (December 19, 2006).
5. That the Board approve that the Board By-Laws section 2.1.1 be revised to state “The Inaugural Meeting shall take
place on the first Tuesday of December in each year following election and appointment, or at a place and time to
be determined by the Board prior to November 30th in each year.”
Carried.
B-4-b









Student Transportation Reform – Consortia Plan Submission Template Report
Dean Currie presented the report. He stated that there are three boards in Bruce and Grey Counties. Bluewater DSB
and Bruce-Grey CDSB have been operating in a Transportation Consortia since 1998 and the other board, Conseil
scolaire des catholiques du Sud-Oeust, has been a purchase of service partner during this time period. He stated that
the Ministry of Education now wants all boards to be in transportation consortium.
Dean Currie responded to questions from trustees and stated that they will always have issues around urban/rural
transportation.
MOTION 06.11.165
Moved by Carolyn Day, Seconded by Jennifer Yenssen
That Bluewater District School Board receive the report of the Superintendent of Business dated November 21, 2006
entitled “Student Transportation Reforms - Consortia Plan Submission”.
Carried
B-5
Notice of Motion
None were received
C
COMMUNICATIONS
C-1
Correspondence
C-1-a
Kathleen Wynne, Minister of Education – re Early Release of the Grants for Student Needs for 2007/08
C-1-b
Sharon Bate, Regional Manager, Barrie District Office – re Trustee Orientation Seminars – The Director handed out
information for new and returning trustees regarding an orientation meeting for the Barrie Regional Office on Dec. 5th.
As this is the date of Bluewater’s Inaugural Board meeting, trustees can also be accommodated at the London
Regional Office on December 1st. The Agenda is generic for each session. She asked for indication of trustees who
would be attending the meeting in London on December 1st.
C-1-c
Invitation for The Grey and Simcoe Foresters Army Reserve – Swearing In Ceremony at Tommy Holmes V.C.
Memorial Armoury, 858 10th St. E., Owen Sound at 1:00 - 4:00 p.m.
C-2
Communications – Staff/Trustees/Student Trustees
C-2-a
Judy Galoska thanked the following groups for their hard work for the best interest of students during her term as
Chair:
• Student Senators and Steven Reid
• Union Presidents• Members of the Press
She urged returning trustees to ensure that the new Board continues all the initiatives and traditions that have set
Bluewater apart from other boards and through this process continues to build consensus in their decisions.
C-3
Establishment of Committees
None
C-4
Conferences/Conventions/Out-of-County Meetings
C-4-a
Bluewater DSB Calendar of Events (Revised copy distributed.)
Judy Galoska will be attending OPSBA on Nov. 25th. She will provide a written report to trustees.
D

ADJOURNMENT
MOTION 06.11.166
Moved by Jennifer Yenssen, Seconded by Margaret Gaviller
That Bluewater District School Board adjourn at 3:59 p.m.
Carried
The Student Trustee voted in favour of all motions while present at the meeting.



Signatures



Director of Education
Chair

                                                                                   








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