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Board Meetings
Minutes


January 23, 2007

OPEN BOARD MEETING
Education Centre – Chesley
Tuesday, December 19, 2006
1:30 p.m.

MINUTES
(Subject to Board Approval)



Present:
  
Trustees:
Cindy Aitken, John Chapman, Carolyn Day, Judy Galoska (Chair), Margaret Gaviller, Marilyn
McComb, Jean Sullivan, Jennifer Yenssen.
  
Board Officials:
Board Officials: Mary Anne Alton, Director of Education; Marnie Coke, Superintendent of Elementary Education; Dean Currie, Superintendent of Business and Treasurer; Richard Gerson, Administrator of Employee Relations; Alana Murray, Superintendent of Secondary Education; Steven Reid, Superintendent of Instruction; Lori Wilder, Superintendent of Student Services; Heather Catto, Corporate Services
Supervisor
  
Student Senators:
Chris Walker, Chesley District High School; Shawn McNamara, Georgian Bay Secondary School;
Mary Carson, Peninsula Shores District School Andrew Stewart, Owen Sound Collegiate and
Vocational Institute; Karen King, Saugeen District Secondary School; John Ritchie, Saugeen District
Secondary School; Timothy Elphick, Walkerton District Secondary School
  
Student Trustee
at the Board Table:
Julia Robertson, Kincardine District Secondary School.
 
Recording Secretary:
Heather Catto, Corporate Services Supervisor
  
Regrets:
 
ABA Represenative:
Rosanne Gallinger, Principal
 
Student Senators:
Jesse Elders, Grey Highlands Secondary School; Nathan Lantz, John Diefenbaker Secondary
School; Emma McLaren, Peninsula Shores District School; ; Michael Chegahno, Peninsula Shores
District School; Joanne McEwen, West Hill Secondary School.




A-1
Call to Order
Jennefer Yenssen welcomed trustees, student trustees and guests to the initial meeting of Board.
A-2
Reflection/Silent Prayer
A-3
Excellence in Education
A-3-a
Music by John Diefenbaker SS Musical Ensemble
Lori Wilder introduced the vocal music class from John Deifenbaker Secondary School. The vocal group
included grade 10, 11, and 12 students and were under the direction of Steve Peckham. They sang several
selections for the audience’s listening pleasure. All members of the musical group were presented with a
Bluewater lapel pin.

Special Presentation
Jennifer Yenssen stated that it was her honour to make a special presentation to Leona Hutton for her many years
of service to Bluewater District School Board. Jennifer and Mary Anne Alton provided a brief history of Leona’s service and various Directors of Education who she had worked with. In recognition of her 33 years of service on behalf of the Board Jennifer presented Leona with a beautiful bouquet of flowers from the Board.
 
A-4


Approval of Agenda
Motion 06.12.175: Moved by Jean Sullivan, Seconded by Marilyn McComb
That the agenda for the meeting of December 19, 2006 be approved as printed.
Carried
A-5-a-1

Approval of Minutes
The Chair asked if there were any errors or omissions. It was requested that the word lake be pluralized on page 5 in section B-3-a.
Motion 06.12.176: Moved by Marg Gaviller, Seconded by Marilyn McComb
That the minutes of the Board Meeting of November 21, 2006 be approved as amended.
Carried
A-5-a-2
Approval of Minutes
The Chair asked if there were any errors or omissions.  None were reported.
Motion 06.12.177: Moved by Jean Sullivan, Seconded by Cindy Aitken
That the minutes of the Board Meeting of December 5, 2006 be approved as printed.
Carried
A-5-b
Business Arising From the Minutes
None
A-6
Disclosure of Pecuniary Interest
None
A-7-a
Delegations Where Prior Notice Has Not Been Given
None
A-7-b
Delegations Where Prior Notice Has Been Given
None
B
RECOMMENDATIONS FOR ACTION
B-1
Reports from Committee of the Whole in Closed Session
John Chapman brought forward two motions from Committee of the Whole Board in Closed Session
B-1-a

Motion 06.12.178: Moved by Jennifer Yenssen, Seconded by Marilyn McComb
That Bluewater District School Board receive Personnel Report #4 dated December 19, 2006.
Carried
B-1-b
Motion 06.12.179: Moved by Jan Johnstone, Seconded by Cindy Aitken
That Bluewater District School Board receive the ‘Principal and Vice-Principal Placement – Update’ report for
the 2006 – 2007 school year.
Carried
B-2
Committee Reports
B-2-a





Business Committee Report
Marg Gaviller presented the report of the Business committee stating that it was a brief meeting.  At the meeting the committee re-elected Marg Gaviller to the position of Chair of the Business Committee and named Ross King to the Audit Committee.
Motion 06.12.180: Moved by Marg Gaviller, Seconded by Marilyn McComb
That Bluewater District School Board receive the Business Committee Report dated December 5, 2006.
Carried
B-2-b

Educational Issues Committee
Cindy Aitken presented the Educational Issues Report. The report provided an overview of the lateral capacity
building initiative sponsored by the Ontario Literacy and Numeracy Secretariat. The Board was also informed that Bluewater was represented at the Literacy collaborative by the school leadership teams from Egremont and Hepworth Community Schools.
Motion 06.12.181: Moved by Cindy Aitken, Seconded by Ross King
That Bluewater District School Board receive the Educational Issues Committee Report dated December 19,
2006.
B-2-c
Policy Committee
Jan Johnstone presented the policy Committee report stating that the following policies were reviewed at the last meeting of the Policy Committee:

Policy BP 6302-D “Aboriginal Self Identification” – referred to the Chippewas of Saugeen Band Council, the Chippewas of Nawash Band Council and the Metis Council as well as the SAT Instruction Council prior to being referred to the system for review.
Policy BP 3301-D “Student Accommodation” – referred to the SAT Business Council for review.
Policy BP 6806-D “Drug, Alcohol and Tobacco Standards and Education” - referred to the Community Relations Council, Student Trustee/Senators for review as well as to the Tobacco Enforcement Officer for consultation prior to being referred to the system.
Policy BP 1401-D “Conflict of Interest” – referred to the Board for approval as amended.
Policy BP 1402-D “Electronic Meetings (Board and Committee)” – approved as previously approved by the Board
Policy BP 2905-D “Indemnification of Board Employees and Members of the Board” – referred to the Board for approval as amended.
Policy BP 7305-D “Principal, Vice-Principal, Lead Teacher Designation” – referred to the Elementary SAT Council, the Secondary Policy Conference, the District Staff Advisory Council and the January 18, 2007 SAT/ABA meeting.
BP 1620-D “School Community Council” – Referred to the Community Relations Council and SAT Business Council prior to being referred to the system.
Motion 06.12.182: Moved by Carol Poucher-Urbshott, Seconded by John Chapman
That Bluewater receive the Policy Committee Report dated December 19, 2006.
Carried
Motion 06.12.183: Moved by Jean Sullivan, Seconded by Marilyn McComb
That Bluewater District School Board approve Policy BP 1404-D “Conflict of Interest” as amended.
Carried
Motion 06.12.184: Moved by Marilyn McComb, Seconded by: John Chapman
That Bluewater District School Board approve Policy BP 2905-D “Indemnification of Board Employees and
Members of the Board” as amended.
Carried
B-2-d



Special Education Advisory Committee (SEAC) Report
Jean Sullivan presented the report of a meeting held November 23, 2006.
An overview of the services provided by the Easter Seal Society was presented and the following two policies
and procedures were given to SEAC for review and feedback:
•     BP 6850-D and AP 6850-D “Child Maltreatment (Suspected) – Reporting”
•     BP 6802-D and AP 68020-D “Medical and/or Physical Assistance – Provision of Within the School”Motion 06.12.185: Moved by Marg Gaviller, Seconded by Marilyn McCombThat Bluewater District School Board receive the Special Education Advisory Committee Report of November23, 2006 for information.Carried
B-2-e








Student Trustee/Senators’ Report
Chris Walker, Student Senator stated that the student senators/trustee had expressed interest in organizing a trip to view the new dining hall/dorms at the IOEES as well as the newly constructed Peninsula Shores District School. Chris also stated that the Chesley District High School Senior Boys Volleyball team won the gold medal at the All Ontario tournament.
Shawn McNamara also commended the Grey Bruce Focus Project Crystal Meth Program in which Georgian Bay
Secondary and West Hill were extensively involved.
Motion 06.12.186: Moved by Cindy Aitken, Seconded by Jan Johnstone
That Bluewater District School Board receive the verbal report of the Student Trustee and Student Senators for
information.
Carried
B-3
Educational Issues
B-3-a  
Field Trips and Exchanges
B-3-a  i)
Kincardine District S.S.
Details of the Trip for students in grade 10 - 12 were outlined by Julia Robertson, Student Trustee.
Motion 06.12.187: Moved by Cindy Aitken, Seconded by Jan Johnstone
That Bluewater District School Board approve the Kincardine District Secondary School students to travel to
Columbus, Ohio from April 20-22, 2007.
Carried
B-3-a  ii)
O.S.C.VV.I. – Grade 11 Physical Hiking and Camping Trip – May 2007
Details of a trip for grade 11 girl’s physical education students were provided by Andrew Stewart, Student
Senator.
Motion 06.12.188: Moved by Marilyn McComb, Seconded by Marg Gaviller
That Bluewater District School Board approve the O.S.C.V.I. field trip to Cyprus Lake, Bruce Peninsula
National Park, from May 23-25, 2007.
Carried
B-3-a iii)
Walkerton District S.S. – Eurotrip – March 2008
Details of a trip for students in grades 10, 11, 12 who have taken foreign language classes and geography to
travel to France and Spain were provided by Tim Elphick, Student Senator.
Motion 06.12.189: Moved by John Chapman, Seconded by Jean Sullivan
That Bluewater District School Board approve the Walkerton District Secondary School Eurotrip to France and
Spain from March 3 – 21, 2008.
Carried
B-3-a iv)
Georgian Bay S.S. – Pursuits Winter Experience – January 2007
Details of a trip for students in the Pursuits four-credit program were presented by Shawn McNamara, Student
Senator.
Motion 06.12.190: Moved by Marilyn McComb, Seconded by Jean Sullivan
That Bluewater District School Board approve the Georgian Bay Secondary School Pursuits four-credited
program trip from January 29th – January 31, 2007.
Carried
B-3-b
B-4
Staff Reports
B-4-a



Agreement for Transportation Consortium
It was reported to the Board that further to the report presented on the Transportation Consortia Plan Submission
Template at the previous Board Meeting, the template was filed with the Ministry as required. The Agreement between the three consortium parties now requires signature by the following Boards: Conseil scolaire des ecoles catholiques du Sud-Ouest, Bluewater District School Board and Bruce-Grey Catholic District School Board. The intent of the consortia is to achieve efficiency in the cost of transportation.
Motion 06.12.191: Moved by Jan Johnstone, Seconded by Ross King
That Bluewater District School Board approve the Agreement for the Student Transportation consortium of Grey-Bruce between Conseil scolaire des ecoles catholiques du Sud-Ouest, Bluewater District School Board and
Bruce-Grey Catholic District School Board and that the Director of Education be authorized to sign the Agreement.
Carried
B-4-b









It is a requirement of Board By-Laws that the Banking Resolutions that are on file with the Canadian Imperial Bank be updated at the initial meeting of the Board. These resolutions provide maximum amounts that the Board can borrow.
Motion 06.12.192: Moved by Marg Gaviller, Seconded by Jean Sullivan
That Bluewater District School Board approve the following banking resolutions for 2006:
i) General Banking Resolution
ii) Certificate of Officers and Directors
iii) Business Account and Services Application and Agreement
iv) General Borrowing Resolution
v) Borrowing Resolution – Capital Projects
vi) Borrowing Resolution – James A. Magee Construction Project
Carried
B-4-c
Financial Report
Dean Currie presented the 4th financial report for the fiscal year 2005-06. Dean detailed the contents of the report concluding that the overall performance for 2005-06 resulted in an in year deficit of $874,000 or 0.5% variance on $185 million budget. The accumulated deficit consists of the pay equity accrual and related recapture plan as well as in year deficits in 2004-05 and 2005-06. The pay equity plan deficit was to be paid off in 2006-07. The 2006-07 budget includes plans to make the annual payment of $325,000. To comply with the original plan filed with the Ministry a further $1.3 million would have to be provided for in 2007-08.
It was also stated that the 2006-07 budget is in the process of being reviewed to develop a process that will
provide the required deficit management plan that will be presented to the board for review at the January 2007
Business Committee meeting.
Motion 06.12.193: Moved by Marg Gaviller, Seconded by Jan Johnstone
That Bluewater District School Board receive the report of the Superintendent of Business re 2005-06 Financial
Report Year-End, dated December 19, 2006.
Carried
B-4-d
Auditor’s Report
Representing BDO Dunwoody, Linda Bross presented the Auditor’s Report for the year ended August 31, 2006
Motion 06.12.194: Moved by Marilyn McComb, Seconded by Ross King
That Bluewater District School Board receive the Auditor’s Report and Financial Statements for the period
September 1, 2005 to August 31, 2006 and approve publication of a notice in all newspapers in Bruce and Grey
Counties advising that the Financial Statements are available on the Board’s website or by contacting the Board’s Administration Centre in Chesley.
Carried
B-4-e
Annual Report of the Director of Education, December 2005
Mary Anne Alton presented the annual report of the Director of Education, highlighting the many accomplishments that were achieved over the past year. The Vice-Chair commended the System Administrative Team for their commitment. Also recognized for the assistance in the preparation of the Director’s report were Nancy Tabaska, Susan Geisel and Joan Farrow.
Trustees also stated that they appreciated the new format of the document and recognized that each section was
correlated to the Boards’ Foundations For Leaning policy.
Motion 06.12.195: Moved by John Chapman, Seconded by Marilyn McComb
That Bluewater District School Board receive the annual report of the Director of Education
Carried
B-5
Notice of Motion
None were received
C
COMMUNICATIONS
C-1
Correspondence
C-1-a
A letter of congratulations to trustees from Carol Mitchell, M.P.P. was referenced.
C-2
Communications – Staff/Trustees/Student Trustees
C-2-a
The Trustee Orientation seminar that Ross King, Carole Poucher-Urbshott, Jennifer Yenssen and Marg Gaviller
attended in London on December 1, 2006 was discussed. The document entitled “Educating Together” that was received at that seminar was handed out to trustees. Trustees are requested to bring that document to the
January 9th committee meeting for reference during their Professional Learning Community time.
C-3
Establishment of Committees
C-3-a
The draft chart outlining trustee committee representation was handed out.
C-4
Conferences/Conventions/Out-of-County Meetings
C-4-a
Bluewater DSB Calendar of Events – additions were pointed out
C-4-b
Reference was made to the program and registration information that trustees had received for the OPSBA 2006
Public Education Symposium in Toronto, February 1-3, 2007.
D

ADJOURNMENT
Motion 06.12.196: Moved by Cindy Aitken, Seconded by Jan Johnstone
That Bluewater District School board adjourn at 4:50 p.m.
Carried



Signatures



Director of Education
Chair

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