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Board Meetings
Minutes


February 20, 2007

OPEN BOARD MEETING
Education Centre – Chesley
Tuesday, January 23, 2007
1:30 p.m.

MINUTES
(Subject to Board Approval)



Present:
  
Trustees:
Cindy Aitken, John Chapman, Margaret Gaviller, Ross King, Marilyn McComb, Carole Poucher-Urbshott, Natalka Pucan; Jean Sullivan, Jennifer Yenssen (Chair).
  
Board Officials:
Mary Anne Alton, Director of Education; Dean Currie, Superintendent of Business and Treasurer; Richard Gerson, Administrator of Employee Relations; Alana Murray, Superintendent of Secondary Education; Steven Reid, Superintendent of Instruction; Heather Catto, Corporate Services Supervisor
  
Student Senators:
Chris Walker, Chesley District High School;
   
Student Trustee
at the Board Table:
 
Recording Secretary:
Heather Catto, Corporate Services Supervisor
  
Regrets:
 
Student Trustee:
Julia Robertson, Student Trustee, Kincardine District Secondary School;
Board Officials:
Marnie Coke, Superintendent of Elementary Education; Lori Wilder, Superintendent of Student Services;
ABA Represenative:
Barb Purcell, Principal
 
Student Senators:
Shawn McNamara, Georgian Bay Secondary School; Mary Carson, Peninsula Shores District School Andrew Stewart, Owen Sound Collegiate and Vocational Institute; Karen King, Saugeen District Secondary School; John Ritchie, Saugeen District Secondary School; Timothy Elphick, Walkerton District Secondary School: Jesse Elders, Grey Highlands Secondary School; Nathan Lantz, John Diefenbaker Secondary School; Emma McLaren, Peninsula Shores District School; ; Michael Chegahno, Peninsula Shores District School; Joanne McEwen, West Hill Secondary School.




A-1
Call to Order
Jennifer Yenssen welcomed trustees, student trustees and guests to the meeting of Board.
A-2
Reflection/Silent Prayer
Jennifer Yenssen stated that our thoughts and prayers were with the students, staff and administration of Georgian Bay as well as with the families of the five students who died in the tragic fatal accident on Friday.  She asked all present to take a moment to remember the lives of the following five students:  Drew Perry, Michael Flemming, Andrew McKean, Morgan Fitzgerald and Michael O’Hara.
A-2-b
Declaration of Office
Natalka Pucan read and signed the Declaration of Office as a First Nations representative to the Board.
 
A-3
Excellence in Education
A-3-a
Marshall Draper Passport to Prosperity
Alana Murray introduced Marshall Draper, as the driving force behind the Passport to Prosperity initiative in Bruce and Grey Counties.  Alana also introduced Barb Wright, Co-ordinator of OYAP and stated that Jean Stephenson, Student Success Leader was absent today because she was providing assistance at Georgian Bay.  Barb and Jean partner with Marshall on many activities associated with the resources available.  This program has been in place for seven years and many individuals have contributed to the research, assessment and implementation that has enhanced the transition of students from school to work in Bruce and Grey counties.
 
A-4


Approval of Agenda
Under section B-3-a the Board agreed to add a fifth field trip, documents pertaining to the trip were handed out.
Motion 07.01.1:  Moved by Jean Sullivan, Seconded by Jan Johnstone
That the agenda for the meeting of January 23, 2007 be approved as amended.
Carried
A-5-a

Approval of Minutes
The Chair asked if there were any errors or omissions.  It was noted that there was an error in the recording of the names of the trustees present at the December 19, 2006 meeting, the incorrect names were removed and Ross King and Carol Poucher-Urbshott were added to the trustee present section of the minutes.
Motion 07.01.2:  Moved by John Chapman, Seconded by Jan Johnstone
That the minutes of the Board Meeting of December 19, 2006 be approved as amended.
Carried
A-5-b
Business Arising From the Minutes
None
A-6
Disclosure of Pecuniary Interest
None
A-7-a
Delegations Where Prior Notice Has Not Been Given
None
A-7-b
Delegations Where Prior Notice Has Been Given
None
B
RECOMMENDATIONS FOR ACTION
B-1
Reports from Committee of the Whole in Closed Session
John Chapman brought forward one motion from Committee of the Whole Board in Closed Session
B-1-a

Motion 07.01.2:  Moved by Jean Sullivan, Seconded by Marilyn McComb
That Bluewater District School Board receive Personnel Report #5 dated January 23, 2007.
Carried
B-2
Committee Reports
B-2-a





Business Committee Report
Marg Gaviller presented the Business Committee report stating that members received a report highlighting activities and analysis of usage at the OSCVI Auditorium for the 2005-06 year.  Bernie Range, OSCVI Auditorium Manager and Sandra Stevenson of the OSCVI Advisory Committee were available at the meeting to respond to questions.  
Also received was a report that provided actual expenditures and revenues to December 21, 2006 with projections to August 31, 2007.   Currently a shortfall of $1.8 million is anticipated and staff are reviewing areas where reductions can be made to achieve a balanced budget for 2006-07.
As business arising from the Business Committee meeting Dean Currie provided the trustees with a hand out that detailed the meetings which had been held as part of the development of the 2006-07 deficit management planning.  
Motion 07.01.3:  Moved by Marg Gaviller, Seconded by Marilyn McComb
That Bluewater District School Board receive the Business Committee Report dated January 9, 2006.
Carried
B-2-b

Educational Issues Committee
Cindy Aitken presented the Educational Issues Report stating that the committee had viewed a video “Celebrate What’s Right With the World” which focuses on the powerful force of having a vision of possibilities and what that can do for you.  Also received was a report from Alana Murray that included the total number of Ontario Scholars for the past 6 years.
Motion 07.01.4:  Moved by Cindy Aitken, Seconded by Jean Sullivan
That Bluewater District School Board receive the Educational Issues Committee Report dated January 9, 2007.
B-2-c
Policy Committee
Jan Johnstone presented the Policy Committee report stating that at the last meeting the election of the chair for the coming year was completed and she had been elected to that position.  The committee approved amendments to Policy BP 4901-D “Honorarium – Trustees” as previously approved by Board resolution.  The Home and School policy was also approved as previously approved by the Board.  The committee also approved the establishment of a committee to develop a generic School Valuation Framework for the accommodation review process.
Motion 07.01.5:  Moved by Natalka Pucan, Seconded by Ross King
That Bluewater receive the Policy Committee Report dated December 19, 2006.
Carried
B-2-d



Special Education Advisory Committee (SEAC) Report
Jean Sullivan presented the report of a meeting held December 14, 2006.  Updates were provided to the committee on Let’s Learn Clinics, the Marzano Modules and the expectations for the Special Education Plan.  Presentations on the Brain Injury Association and the Marzano modules were also received.
Motion 07.01.6:  Moved by Carol Poucher-Urbshott, Seconded by Jean Sullivan
That Bluewater District School Board receive the Special Education Advisory Committee Report of December 14, 2006 for information.
Carried
B-2-e








Special Education Advisory Committee Appointments
Members were appointed to the Special Education Advisory Committee as required by Ontario Regulation 474/97.
Motion 07.01.7:  Moved by Ross King, Seconded by Jan Johnstone
That Bluewater District School Board the following members and alternates of the Special Education Advisory Committee for the term of this Board.
Members:                        Association                                                                     Alternate
Helen Wemp              Autism Society, Ontario Grey Bruce Chapter                       Ruth Dakin
Trudy Baran             Spina Bifida and Hydrocephalues Assoc. of Ontario       
Corinne Wolsey          Bluewater Council of Home and School Association                Pat Gruter-Larson
Dennis Forbes                Keystone Child, Youth & Family Services                         Dennis Boyle
Sandy Ribey             Ontario Brain Injury Association                                                Annemarie Payette
Bill Rich                       Parent-At-Large         
Carried
B-2-f
Joint Health & Safety Committee
The report from the Joint and Health Committee was presented detailing the items dealt with at the meeting of December 7, 2006.  
Motion 07.01.8:  Moved by Marilyn McComb, Seconded by Jean Sullivan
That Bluewater District School Board receive the December 7th, 2006 Report of the Joint Health and Safety Committee.
Carried
B-2-g
Student Trustee/Senators’ Report
Chris Walker, Student Senator from Chesley District High School was asked to present the report and he stated that there was a nil report for today’s meeting.
Motion 07.01.9:  Moved by Ross King, Seconded by John Chapman
That Bluewater District School Board receive the verbal report of the Student Trustee and Student Senators for information.
Carried
Steven Reid requested if the Chair would approve moving Report B-4-b “Adolescent Development Screening Inventory Research Project Update” ahead in the Agenda.  The Chair asked the Trustees and they agreed to the change in the order of the agenda.
Request to bring an agenda item forward
Steven Reid requested if the Chair would approve moving Report B-4-b “Adolescent Development Screening Inventory Research Project Update” ahead in the Agenda.  The Chair asked the Trustees and they agreed to the change in the order of the agenda.

B-4
Staff Reports
B-4-b









Adolescent Development Screening Inventory Research Project Update
Steven Reid provided background on the research project designed to explore the current and changing health profiles of students as they mature through adolescence (grade 7 to grade 12).  Steven introduced Dr. Steven Weatherbee who heads the research project.  The intent of the project is to monitor the social, emotional, and physical health of students through this study to address areas of concern.  It is then expected that resources would be deployed to target prevention and intervention programs.  Dr. Weatherbee provided the trustees with an overview of the study.
Motion 07.01.16:  Moved by Ross King, Seconded by Carol Poucher-Urbshott
That Bluewater District School Board receive the Adolescent Development Screening Inventory Research Project Update for information.
Carried
B-3-a
Field Trips and Exchanges
B-3-a i)
Kincardine District S.S. –O.E.E. Program – Algonquin Canoe Trip – June 2007
Details of the Trip for students in grade 11 and 12 were outlined by Alana Murray.  
Motion 07.01.10:  Moved by Marg Gaviller, Seconded by Jean Sullivan
That Bluewater District School Board approve the Kincardine District Secondary School students participartion in the O.E.E. Program – Algonquin Canoe Trip from June 11 – 15, 2007.
Carried
B-3-a ii)
West Hill S,S. - Girl’s Rugby Trip to England and Wales – March 2008
Details of a trip for students in grades 9 to 12 to participate in a Girl’s Rugby Trip to England and Wales from March 6 – 12, 2008 were outlined by Alana Murray.
Motion 07.01.11:  Moved by Marg Gaviller, Seconded by Jean Sullivan
That Bluewater District School Board approve the West Hill Secondary School Girl’s Rugby Trip to England and Wales from March 6-16, 2008.
Carried
B-3-a iii)
Bruce Peninsula D.S. – Europe Trip – May 2008
Details of a trip for students from grades 10 to 12  to participate in a Europe Trip to London, Paris and Italy were provided by Alana Murray.
Motion 07.01.12:  Moved by Marilyn McComb, Seconded by Jan Johnstone
That Bluewater District School Board approve the Bruce Peninsula District School students from grades 10 to 12 to participate in the Europe Trip – London, Paris and Italy from May 19 to May 29, 2008.
Carried
B-3-a iv)
West Hill S.S. and O.S.C.V.I. – New York Art Trip – May 2007
Details of a trip for students in grades 10, 11, and 12 to travel to New York City from May 17 – 21 2007 were presented by Alana Murray.
Motion 07.01.13:  Moved by Jan Johnstone, Seconded by Marilyn McComb
That Bluewater District School Board approve the West hill Secondary School and O.S.C.V.I. trip to New York City from May 17 – 21, 2007.
Carried

B-3-a v)
Grey Highlands S.S. – Environmental Studies Program – Winter Camping Trip – February 15-16, 2007
Details of a trip for students in grade 12 to participate in the environmental studies winter camping trip were presented by Alana Murray.
Motion 07.01.13:  Moved by Jan Johnstone, Seconded by Ross King
That Bluewater District School Board approve the Grey Highlands Secondary School grade 12 students to participate in the Environmental Studies Program – Winter Camping Trip to the Highlands Nordic Ski Facility, Duntroon, from February 15 – 16, 2007.
Carried
B-3-b
40-Hour Community Involvement Activities
Policy/Program Memorandum No. 124A requires each board to develop a list of community involvement activities that the board considers acceptable.  Georgian Bay Secondary School has submitted additional Community Involvement Activities for their school that are not listed in the Bluewater Secondary Community Involvement Guidelines.
Motion 07.01.14:  Moved by Marg Gaviller, Seconded by Jean Sullivan
That Bluewater District School Board approve the additional 40-Hour Community Involvement Activities at Georgian Bay Secondary School.
Carried
B-4
Staff Reports ( Continued)
B-4-a
Primary Class Size Capital Funding for 2005-06 and 2006-2007
The Ministry made Board’s aware in June 2006 of their intention to make a one-time adjustment to the board’s capital stock to allow for construction or acquisition of additional classroom spaces to address Primary Class Size related to accommodation pressures.  The Ministry requires a Board Resolution indicating that any Capital Funds approved for Primary Class Size purposes will only be expended to construct or acquire classrooms to address those pressures.
Motion 07.01.15:  Moved by Marilyn McComb, Seconded by John Chapman
That, in accordance with Ministry of Education direction, Bluewater District School Board confirms that Primary Class Size capital funding will only be used to construct or acquire classrooms that are required to address capital needs.
Carried
B-5
Notice of Motion
None were received
C
COMMUNICATIONS
C-1
Correspondence
C-1-a
A letter to the Sun Times and The Toronto Star editors was referenced.
C-2
Communications – Staff/Trustees/Student Trustees
C-2-a
There were no items for Board discussion
C-3
Establishment of Committees
C-3-a
There were no changes or additions to committees
C-4
Conferences/Conventions/Out-of-County Meetings
C-4-a
Bluewater DSB Calendar of Events – additions were pointed out
D

ADJOURNMENT
Motion 07.01.17:  Moved by Jan Johnstone, Seconded by Cindy Aitken
That Bluewater District School board adjourn at 3:38 p.m.
Carried



Signatures



Director of Education
Chair

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