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Board Meetings
Minutes


May 15, 2007

OPEN BOARD MEETING
Education Centre – Chesley
Tuesday, April 17, 2007
1:30 p.m.

MINUTES
(Subject to Board Approval)



Present:
  
Trustees:
Cindy Aitken, John Chapman, Margaret Gaviller, Jan Johnstone, Ross King, Marilyn McComb, Carol Poucher-Urbshott, Natalka Pucan, Jean Sullivan, Jennifer Yenssen (Chair)
  
Board Officials:
Mary Anne Alton, Director of Education; Marnie Coke, Superintendent of Elementary Education; Dean Currie, Superintendent of Business and Treasurer; Richard Gerson, Administrator of Employee Relations; Alana Murray, Superintendent of Secondary Education; Steven Reid, Superintendent of Instruction; Lori Wilder, Superintendent of Student Services; Heather Catto, Corporate Services Supervisor
  
Student Senators:
Chris Walker, Chesley District High School; Shawn McNamara, Georgian Bay Secondary School: Andrew Stewart, Owen Sound Collegiate and Vocational Institute; Joanne McEwen, West Hill Secondary School; Timothy Elphick, Walkerton District Secondary School, Karen King, Saugeen District Secondary School
  
ABA Representative:
Ted Voelker, Acting Principal, MacPhail Elementary School
  
Student Trustee
at the Board Table:
Julia Robertson, Kincardine District Secondary School, Student Trustee
 
Recording Secretary:
Heather Catto, Corporate Services Supervisor
  
Regrets:
 
Trustees:
 
Student Trustee:
 
Student Senators:
Mary Carson, Peninsula Shores District School; Emma McLaren, Peninsula Shores District School; ;  Michael Chegahno, Peninsula Shores District School; Jesse Elders, Grey Highlands Secondary School; Nathan Lantz, John Diefenbaker Secondary School; John Ritchie, Saugeen District Secondary School;





A-1
Call to Order
Jennifer Yenssen welcomed trustees, student trustee/senators and guests to the meeting of the Board.  All present were asked to reflect on the freedoms we enjoy everyday, such as the freedom of speech and association and to take a moment to also reflect on how that has been overshadowed by the shooting spree of one student that resulted in the death of 32 students at Virginia Tech in Virginia and how these types of events impact the right of our students to get an education and to feel safe doing so.
A-2
Reflection/Silent Prayer
A-3
Excellence in Education
Mary Anne Alton provided trustees with a brief overview of a Regional ETFO/Bluewater conference “Honouring Differences with an Understanding Heart” that was held at OSCVI.  Nancy Lawler stated that the Friday night was started off with a public performance by Jack Grunsky “Celebrating Diversity Through Song.” Saturday’s Keynote Address was given by Dr. Blye Frank whose topic was Honouring Differences.  Nancy thanked the Board for their assistance in co-sponsoring the event.
A-3-a
Garfield Weston Awards for Excellence in Education
Lori Wilder recognized the Provincial success of three of Bluewater’s elementary schools who received the Garfield Weston award.  Lori Wilder introduced Mary Reid, Principal, Walkerton Public School, Larry Wise, Principal, Sullivan Community School, and Shona Anderson, Principal and Pat Lychek, former principal, Dawnview Public School who attended today’s meeting to represent their schools.  Walkerton Public School placed second in the Improvement in Academics Category, Sullivan Community School, received an Honourable Distinction in the Improvement in Academics Category, and Dawnview Public School received an Honourable Distinction in the Academic Achievement in Excess of Expectations Category for the Garfield Weston Awards for Excellence in Education.  This is an award based on the Fraser Institute’s Report Card on Elementary Schools.
A-4


Approval of Agenda
Motion 07.04.56:  Moved by Jan Johnstone, Seconded by Ross King
That the agenda for the meeting of April 17, 2007 be approved as printed.
Carried
A-5-a

Approval of Minutes
The Chair asked if there were any errors or omissions.  
Motion 07.04.57:  Moved by John Chapman, Seconded by Marg Gaviller
That the minutes of the Board Meeting of March 20, 2007 be approved as printed.
Carried
A-5-b
Business Arising From the Minutes
None
A-6
Disclosure of Pecuniary Interest
None
A-7-a
Delegations Where Prior Notice Has Not Been Given
None
A-7-b
Delegations Where Prior Notice Has Been Given
None
B
RECOMMENDATIONS FOR ACTION
B-1
Reports from Committee of the Whole in Closed Session
John Chapman brought forward two motions from Committee of the Whole Board in Closed Session.
B-1-a

Motion 07.04.58:  Moved by Jan Johnstone, Seconded by Marilyn McComb
That Bluewater District School Board receive Personnel Report #8 dated April 17, 2007.
Carried
B-1-b
Motion 07.04.59:  Moved by Marg Gaviller, Seconded by Jan Johnstone
That Bluewater District School Board release the condition contained in the sale in 1973 of property known as Part Lot 31, Concession 13, Elderslie Township to Township of Elderslie (now Municipality of Arran-Elderslie).
Carried
B-2
Committee Reports
B-2-a





Business Committee Report
Marg Gaviller presented the Business Committee Report stating that members received a presentation which reviewed the budget component number four which included the Plant Operations envelope.  
Motion 07.04.60:  Moved by Jan Johnstone, Seconded by Marg Gaviller
That Bluewater District School Board receive the Business Committee Report dated March 20, 2007.
Carried
B-2-b

Business Committee Report
Marg Gaviller presented the Business Committee Report stating that the members received a delegation from Macphail Memorial Elementary SCC who expressed concern that there was no fencing to create a barrier to the Flesherton Hills area.  A report was also received which provided projected expenditures by envelope to August 31, 2007.  A presentation on the budget components for Board Administration, Principals/Vice-Principals, and Office Professionals was received.
Motion 07.04.61:  Moved by Marilyn Mccomb, Seconded by Jean Sullivan
That Bluewater District School Board receive the Business Committee Report dated April 3, 2007.
Carried
B-2-c
Educational Issues Committee
Cindy Aitken presented the Educational Issues report stating that the following reports were received.   Leading and Learning Together, where details of a celebration planned for June 14, 2007 were provided that will focus on awareness of mental health issues and the successful partnership between Keystone Child, Youth and Family Services, Bruce-Grey Catholic District School Board and Bluewater District School Board.    Special guest Senator Michael Kirby, will be honoured for his support of the partnership through his report “Out of the Shadows at Last”.  Information was provided to the committee on the implementation of Link Crew, an initiative that provides social and academic support for grade nine students by grade 11 and 12 student mentors.  Jan Johnstone presented a resolution “One School Board Resolution for Ontario Public School Boards’ Association” requesting that OPSBA renew its petition to the Government of Ontario.  Information was also provided on a new process for the election of the 2007/08 Student Trustees.
Motion 07.04.62  Moved by Cindy Aitken Seconded by Mary Gaviller
That Bluewater District School Board receive the Educational Issues Committee report dated April 3, 2007.
Carried
B-2-d



Policy Committee
Jan Johnstone presented the Policy Committee Report stating that the committee received and discussed several policies.  The committee approved Policy BP 3801-D “Health and Safety”, as previously approved by the Board and the committee referred the Accommodation in the Workplace/Return to Work Program BP 7360-D to the system for review.  Due to time constraints, the committee also deferred further discussion of the Inclement Weather BP 2807-D to the next meeting of the Policy Committee.
The issue of recruitment posters was an additional item added to the agenda and will be brought back to the committee.  The committee requested that information be gathered from the secondary schools.
Motion 07.04.63:  Moved by Ross King, Seconded by Jean Sullivan
That Bluewater District School Board receive the Policy Committee Report dated March 20, 2007.
Carried
B-2-e








Special Education Advisory Committee (SEAC) Report
Jean Sullivan presented the report of a meeting held March 22, 2007.  The committee was updated on several initiatives including that the Ontario Psychological funding was received and Angele Desblois has been hired as a psychometrist until June 2008.  Funding has also been approved for the Model Project to Promote Positive Student Behaviour.   Keystone will be hiring Child and Youth Workers for this project.  A presentation was received for the CODE project showing the main ideas necessary for teachers to develop units of study.
Motion 07.04.64:  Moved by Jean Sullivan, Seconded by Carol Poucher-Urbshott
That Bluewater District School Board receive the Special Education Advisory Committee Report of March 22, 2007 for information.
Carried
B-2-f
Special Education Advisory Committee Appointments
Ontario Regulation 464/97 requires that members of the Special Education Advisory Committee (SEAC) be appointed for the term of the Board.
Motion 07.04.65:  Moved by Jan Johnstone, Seconded by Marilyn McComb
That Bluewater District School Board appoint the following as a member of the Special Education Advisory Committee for the term of this Board.
Member:                 Association                                             Alternate
Annemarie Payette       The Environmental Hypersensitivity Association of Ontario  
Carried
B-2-g






Student Trustee/Senators’ Report
Andrew Stewart, Student Senator from OSCVI provided an update on the presentation given by Dr. Blye Frank  who spoke on tolerance and diversity and how to appropriately address diversity in schools as students and teachers.  This presentation took place on Friday April 13th in conjunction with the ETFO/Bluewater Conference “Celebrating Differences with an Understanding Heart”.
Julia Robertson, Student Trustee reported on the election process that will take place on April 24th, 2007.
Motion 07.04.66:  Moved by Jan Johnstone , Seconded by Cindy Aitken
That Bluewater District School Board receive the verbal report of the Student Trustee and Student Senators for information.
Carried
B-3
Educational Issues
B-3-a  
Field Trips
B-3-a  i)
Peninsula Shores District School – Ireland and Scotland Trip – May 8-17, 2008
Alana Murray presented the Peninsula Shores District School request for approval for Travel and Tourism students to travel to Ireland and Scotland from May 8-17, 2008.  The trustees were provided with a breakdown of the curriculum expectations as well as the cost to students.
Motion 07.04.67:  Moved by Carol Poucher-Urbshott , Seconded by Jean Sullivan
That Bluewater District School Board approve the Peninsula Shores District School Ireland and Scotland trip from May 8 – 17, 2008.
Carried
B-3-a  ii)
West Hill Secondary School – Boston, Massachusetts – October 25 – 28, 2008
Joanna McEwen presented the West Hill Secondary School request for approval for students from grades 10 to 12 to travel to Boston, Massachusetts, USA from October 25-28, 2007.
Motion 07.04.68:  Moved by Marg Gaviller, Seconded by Jan Johnstone
That Bluewater District School Board approve the West Hill Secondary School trip to Boston, Massachusetts, USA from October 25 – 28, 2007.
Carried
B-3-a iii)
Canada-Wide Science Fair 2007 – Truro, Nova Scotia
Steven Reid presented the Bluewater Regional Science and Technology Fair Committees request for approval for students to attend the Canada-Wide Science Fair May 11 to May 20, 2007 in Truro, Nova Scotia.  It was questioned why this trip was centrally funded and Steven responded that it is a prior commitment that will be reviewed in the current budget process.
Motion 07.04.69:  Moved by Marg Gaviller, Seconded by Marilyn McComb
That Bluewater District School Board approve the trip for the chosen students to attend the Canada-Wide Science Fair in Truro, Nova Scotia, May 11, to 20, 2007.
Carried
B-3-b
Request for International Exchange
Marnie Coke stated that this request is to obtain approval from the Board for the teacher to make application to enter into an International Educator Exchange.
Motion 07.04.70:  Moved by John Chapman, Seconded by Jean Sullivan
That Bluewater District School Board grant approval to Nancy Shaw to make application for an International Education Exchange to occur from January 1, 2008 to December 31, 2008.
Carried
B-4
Staff Reports
B-4-a



Banking Resolution for Good Places to Learn Grant Phase 2
The Board is required to file banking resolution with respect to the Good Places to Learn Grand Phase Two.  
Motion 07.04.71:  Moved by Marg Gaviller, Seconded by Jan Johnstone
That Bluewater District School Board approve the Borrowing Resolution to provide interim financing for the approved Good Places to Learn Phase Two Grant.
Carried
B-4-b









2007-08 Bluewater District School Board Budget Planning Process
Dean Currie presented the budget planning process to trustees defining the process that will be used to move toward the presentation of the draft 2007-2008 budget.  It was stated that it is important that information based on clear expectations and assumptions be presented to the trustees and it is important that the budget be reviewed within the overall context of Board approved objectives and priorities.  It is equally important that the budget plan meet regulatory requirements and contractual obligations.  The current budget plan is being prepared based on a set of assumptions and these assumptions will be reviewed with our federation and union/non union employee representatives.   This consultation in no way implies that all agree with the direction to date or any further direction on the budget but it provides an opportunity to strengthen the process in terms of communicating the issues and identifying problem areas.
A budget plan documentation and presentation was included that explained what can be measured and how that measurement aligns with the Ministry Regulation and Board priorities and objectives.
Motion 07.04.72:  Moved by Jan Johnstone, Seconded by Jean Sullivan
That Bluewater District School approve the Budget Planning Process per the report of the Superintendent of Business dated April 17, 2007.
Carried

B-4-c
Canadian Charter of Rights and Freedoms
Alana Murray thanked Jan Johnstone, Chair of the Policy Committee for referring this important milestone of the 25 year anniversary of the Charter of Rights and Freedoms to the Board.  The Charter came into force on April 17, 1982, with the equality right coming into effect three years after on April 17, 1985.   The Charter entrenches in the Constitution of Canada the rights and freedoms Canadians believe are necessary in a free and democratic society.  
Trustees were informed that a resource package has been compiled by Jacqui Traverse-Thomas and the program team to support BWDSB teachers and students as they celebrate the 25th anniversary.   The package contained a sample announcement for principals to use as well as curriculum expectations.
It is important that students have an opportunity to discuss and brainstorm about the rights and freedoms that they have and enjoy.  It is also important that they discuss why they as citizens should be concerned for those who do not have the same rights and freedoms.
Motion 07.04.73:  Moved by Jan Johnstone, Seconded by Ross King
That Bluewater District School Board receive the Canadian Charter of Rights and Freedoms Report dated April 17, 2007 for information purposes.
Carried
B-5
Notice of Motion
None were received
C
COMMUNICATIONS
C-1
Correspondence
C-1-a
Alana Murray discussed the News Release from the Ministry of Training, Colleges and Universities pertaining to students learning locally through co-op diploma and distance education technology, specifically related to helping young people to reach their potential through innovative postsecondary programs.  
C-2
Communications – Staff/Trustees/Student Trustees
C-3
Establishment of Committees
C-4
Conferences/Conventions/Out-of-County Meetings
C-4-a
Bluewater DSB Calendar of Events
D

ADJOURNMENT
Motion 07.04.74:  Moved by Jan Johnstone, Seconded by Marilyn McComb
That Bluewater District School Board adjourn at 3:41 p.m.
Carried
The Student Trustee at the table voted in favour of all motions.



Signatures



Director of Education
Chair

                                                                                   











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