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Board Meetings
Minutes


October 21, 2008

OPEN BOARD MEETING
Education Centre – Chesley
Tuesday, September 16, 2008
1:30 p.m.

MINUTES
(Subject to Board Approval)


Present:
  
Trustees:
Cindy Aitken, Rick Galbraith, Margaret Gaviller, Jan Johnstone, Ross King (Chair), Gail Nadjiwon; Tim Reaburn, Theresa Root; Jennifer Yenssen
   
Board Officials:
Mary Anne Alton, Director of Education; Marnie Coke, Superintendent of Elementary Education; Brenda Booth, Superintendent of Business and Treasurer; Richard Gerson, Administrator of Employee Relations; Alana Murray, Superintendent of Secondary Education; Jean Stephenson, Superintendent of Student Success; Lori Wilder, Superintendent of Student Services
  
Student Senators:
Mehgan Myles, BPDS; Cam Revington, JDSS; Erin Hardman, KDSS; Jasmine Bell, OSCVI; Jaeden Long, PSDS; Shannon Code, SDSS; Autumn Hachey, WDSS;
ABA Representative:
Jacqui Traverse-Thomas, Principal, Program
Guest(s):
  
Student Trustees:
Riel Warrilow, WHSS; Peter McCombie, CDH; Alexandria Nickels, GBSS
  
Recording Secretary:
Heather Catto, Corporate Services Supervisor
   
Regrets:
Trustees:
John Chapman, Marilyn McComb
Board Officials:
Student Trustee:
Student Senators:   
Anna James, GHSS



A-1
Call to Order
Ross King called the meeting to order at 1:30 p.m. welcoming everyone to today’s meeting.
A-2-a
Reflection/Silent Prayer
Ross King asked everyone present to take a moment as the school year begins to think about new beginnings and opportunities that this year may bring to us.
A-2-b
Gail Nadjiwon read and signed the Declaration of Office as the Nawash First Nations representative to the Board.  Gail held a feather, during her Declaration of Office and shared the significance of doing so.  Theresa Root also read and signed the Declaration of Office as the Saugeen First Nations representative to the Board.
A-2-c
Ten of the eleven student senators/trustees were in attendance and took their declaration in unison.  Each student senator/trustee provided a brief introduction and shared a personal goal following their declaration.
A-3
Excellence in Education
A-3-a
First Time, Full Time Conference
Jean Stephenson provided an overview of the “First Time, Full Time” Conference that has been held at the CAW Center in Port Elgin for the past three years. This conference provides students completing secondary school and moving into the work force with the opportunity to obtain some additional credentials to enhance their employability.  Dave Barrett, Program Manager, Saugeen Economic Development Corporation and Susan Seifert, Program Director, Family YMCA Community & Employment Services, who have been instrumental in developing the conference as well as participating in the selection of presenters, communicating with outside agencies and providing financial assistance, were welcomed to the meeting.  Dave and Susan both expressed that it was a partnership that was truly beneficial to all involved and that it assists them in their positions in providing local businesses with the potential of expansion as well as retention of a local workforce while assisting students with the transition from school to work.
A-4

Approval of Agenda
Items added to the agenda were: C-2-a “Trustee Orientation Agenda” and C-2-b “Electronic Format review”.  It was also noted that one item B-4-a “EQAO 2007-2008 has been removed from the agenda, as the results cannot be made public until September 17, 2008.
Motion 08.09.55:  Moved by Jan Johnstone, Seconded by Tim Reaburn
That the agenda for the meeting of September 16, 2008 be approved as amended.
Carried
A-5-a
Approval of Minutes
The Chair asked if there were any errors or omissions, none were reported.
Motion 08.09.56:  Moved by Marg Gaviller, Seconded by Jan Johnstone
That the minutes of the Board Meeting of June 17, 2008 be approved as printed.
Carried
A-5-b
Business Arising From the Minutes
None
A-6
Disclosure of Pecuniary Interest
None
A-7-a
Delegations Where Prior Notice Has Not Been Given
Yes
Frank Barningham stated his presence to the Chair as a delegation where prior notice has not been given.  The Chair provided him with five minutes to make his presentation, stating that there would not be any response at this time from the Board.  The presentation focused on concerns about recent news articles that have appeared in the press pertaining to the Military presence in schools.  A request was made that the board consider having a balance of equal time for peace presentations in school.  
A-7-b
Delegations With Prior Notice
None
B
RECOMMENDATIONS FOR ACTION
B-1
Reports from Committee of the Whole in Closed Session
Jennifer Yenssen brought forward one motion from the June 17, 2008 Committee of the Whole in Closed Session and three motions from the September 16, 2008 Committee of the Whole in Closed Session.
B-1-a
Motion 08.09.57:  Moved by Marg Gaviller, Seconded John Chapman
That Bluewater District School Board approve the Offer of Settlement as proposed in the report of the Superintendent of Business dated June 17, 2008, subject to satisfactory final legal review, relating to the August 18, 1998 agreement to construct the 10th street extension in the city of Owen Sound.
Carried
B-1-b
Motion 08.09.58:  Moved by Marg Gaviller, Seconded Rick Galbraith
That Bluewater District School Board declare Strathcona Senior Public School surplus to the needs of the Board and that the property be offered for sale in accordance with Regulation 444/98.
Carried
B-1-c
Motion 08.09.59:  Moved by Marg Gaviller, Seconded Ross King
That subject to Ministry confirmation as per section 285(2) of the Education Act, Bluewater District School Board approve the appointment of Jean Stephenson as Acting Superintendent of Student Success for a one year period with the potential of this appointment being extended for a second year.
Carried
B-1-d
Motion 08.09.60:  Moved by Rick Galbraith, Seconded Ross King
That Bluewater District School Board approve the proposed changes to the transportation contract as outlined in the report entitled “Transportation Contract Report” including the transportation rate schedule.
Carried
B-2
Committee Reports
B-2-a

Business Committee Report
The Business Committee Report from the September 2, 2008 meeting was received by the Board.  
Trustees received a presentation on the construction progress of the school support centre as well as a report requesting a rate increase of 1 cent per kilometre to the Board travel rate.
Motion 08.09.61:  Moved by Jan Johnstone, Seconded Marg Gaviller
That Bluewater District School Board approve a rate of 42.0 cents per kilometer effective October 1, 2008 and that Board Policy 4902-D be amended in accordance with the above motion.
Carried
B-2-b
Policy Committee Report
The Policy Committee Report from the June 17, 2008 meeting was received by the Board.  The Policy Committee reviewed and recommended to the Board that they approve Policy BP 6820-D “Safe Schools” as amended.
Motion 08.09.62:  Moved by Rick Galbraith, Seconded Jan Johnstone
That Bluewater District School Board approve Policy BP 6820-D “Safe Schools” as amended.
Carried
B-2-c












Policy Committee Report
The Policy Committee Report from the September 2, 2008 meeting was received by the Board.  The Policy Committee reviewed and recommended to the Board that they approve the following policies as amended: Policy BP 3801-D “Health and Safety”; Policy BP 6501-D “Transportation”.  The committee also completed the cyclical review process for Policy BP 5690-D “Private Music Instruction to Day School Students”; Policy BP 5451-D “Media Resources – Selection and Use”; and Policy BP 7370-D “Staff Appointments, Transfer and Supervision” and recommended that the Board endorse these policies as previously approved.
Motion 08.09.63:  Moved by Cindy Aitken, Seconded Jennifer Yenssen
That Bluewater District School Board approve Policy BP 5690-D “Private Music Instruction to Day School Students” as previously approved.
Carried
Motion 08.09.64:  Moved by Tim Reaburn, Seconded Rick Galbraith
That Bluewater District School Board approve Policy BP 5451-D “Media Resources - Selection” as previously approved.
Carried
Motion 08.09.65:  Moved by Marg Gaviller, Seconded Cindy Aitken
That Bluewater District School Board approve Policy BP 3801-D “Health and Safety” as amended.
Carried
Motion 08.09.66:  Moved by Rick Galbraith, Seconded Marg Gaviller
That Bluewater District School Board approve Policy BP 6501-D “Transportation” as amended.
Carried
Motion 08.09.67:  Moved byTim Reaburn, Seconded Jennifer Yenssen
That Bluewater District School Board approve Policy BP 7370-D “Staff Appointments, Transfer and Supervision” as previously approved.
Carried
B-2-d
Special Education Advisory Committee (SEAC)
The SEAC report from the June 23, 2008 meeting was received.  
The committee received updates on “Education for All” and a Summer Institute Session on Autism.  Information was also provided on a symposium focusing on Children’s Mental Health that was held at the CAW on September 11, 2008.  It was also reported that all elementary schools would be participating in the “No child Without” program, where any child with a life threatening illness would be eligible for a bracelet.
B-3
Educational Issues
B-3-a  
Field Trips
B-3-a i)
Georgian Bay Secondary School – Amazon Peru Trip
Alexandria Nickels, Student Trustee presented this trip to the Board requesting approval for students from grades 11 and 12 at Georgian Bay Secondary School to participate in the Amazon, Peru Trip from March 8 to March 21, 2009.
Motion 08.09.68:  Moved by Jan Johnstone, Seconded by Marg Gaviller
That Bluewater District School Board approve the Georgian Bay Secondary School Amazon, Peru Trip from March 8 to 21, 2009.
Carried
B-3-a ii)
Peninsula Shores District School – Amazon, Peru Trip
Jaeden Long, Student Senator presented this trip requesting approval for students from Grade 11 and 12 at Peninsula Shores District School to participate in the Amazon, Peru Trip from March 8 to 21, 2009.
Motion 08.09.69:  Moved by Tim Reaburn, Seconded by Rick Galbraith
That Bluewater District School Board approve the Peninsula Shores District School Amazon, Peru Trip from March 8 to 21, 2009.
Carried
B-3-a iii
Saugeen District Secondary School – Autorama Custom Car Show – Detroit, Michigan
Shannon Code, Student Trustee presented this trip requesting approval for students from grades 11 and 12 at Saugeen District Secondary School to travel to the Autorama Custom Car Show in Detroit, Michigan on March 6, 2009.
Motion 08.09.70:  Moved byJennifer Yenssen, Seconded by Cindy Aitken
That Bluewater District School Board approve the Saugeen District Secondary School field trip to the Autorama Custom Car Show in Detroit, Michigan on March 6, 2009.
Carried
B-3-c
Student Senate Report
Orientation was provided for the new student senators/trustees prior to the Board meeting and they provided introductions preceding their declarations in place of the report.
B-4
Staff Reports
B-4-a
EQAO 2007-2008
This report was not available for release at the Board Meeting as the results cannot be made public until 10:00 a.m. on Wednesday, September 17, 2008.  At that time there will be a media release.
B-4-b
Professional Activity Day Plan
A report was presented to the Board outlining the activities planned for the board wide professional activity day on September 26, 2008.  This day will continue the board’s focus on Character Development with the theme being “Showing Respect – Building Trust” – Bluewater Character Development.  Dr. Pamela Toulouse from Laurentian University who led the day at the “Beat of the Drum” symposium, held in April 2008, will return to share her expertise, and continue the development of our understanding, and increase our ability to apply our character attributes in our inclusive learning environments.
All Bluewater District School Board employees will attend this system PD Day at one of the three locations.  There will be presentations by our First Nations and Metis partners, and each of those presentations will be accompanied by an explanation of the cultural significance.  The expected outcome is increased understanding of an inclusive learning and working environment that will enhance participants’ ability to show respect and build trust on a daily basis.
B-4-c
Enrolment Numbers
Preliminary elementary enrolment numbers were provided and these numbers continue to show declining enrolment.  In secondary the preliminary numbers also indicate that there will be a decline.
B-4-d
Grey Bruce Children’s Alliance – Poverty Forum
Lori Wilder provided trustees with a handout containing background information on the Grey Bruce Children’s Alliance.  A group of many partners including Bluewater District School Board are presenting a “Poverty Forum” on October 27, 2008.  The day will consist of a workshop based on the work of Dr. Ruby Payne, PhD.  This workshop will help participants understand the difference in the rules that govern our lives and help develop new strategies for improving relationships and the outcomes in working with individuals from generational poverty.  This workshop and the Networking Dinner will be held at St. Mary’s Parish Hall. Following the dinner there will be a play at the OSCVI Auditorium “Danny, King of the Basement”.
B-4-e
Reach Every Student “Energizing Ontario Education”
Mary Anne Alton provided the trustees with this paper that outlines the government’s intent to continue to work in partnership with the public and the education sector to improve the system.  Trustees were provided with a synopsis of the three Core Priorities outlined in the paper as well as how our board is aligned with each of the priorities.  The supporting conditions that must be in place were also highlighted.
B-5
Notice of Motion
None were received
C
COMMUNICATIONS
C-1
Correspondence
C-2
Communications – Staff/Trustees/Student Trustees
C-2-a
Mary Anne Alton handed out a draft “Trustee Orientation” Agenda for trustee discussion.  It was determined that the date of September 30th would need to be changed.  Trustees will be notified of another date when it was arranged.  The merits of conducting the Board meeting through the electronic medium vs a paper medium was also discussed and trustees are to notify the Director’s office of their preference for Board meetings.
C-3
Establishment of Committees
C-4
Conferences/Conventions/Out-of-County Meetings
C-4-a
Bluewater DSB Calendar of Events
D
ADJOURNMENT
Motion 08.09.71:  Moved by Rick Galbraith, Seconded by Cindy Aitken
That Bluewater District School Board adjourn at 3:30 p.m.
Carried

Signatures



Director of Education
Chair

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