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Board Meetings
Minutes


November 18, 2008

OPEN BOARD MEETING
Education Centre – Chesley
Tuesday, October 21, 2008
1:30 p.m.

MINUTES
(Subject to Board Approval)


Present:
  
Trustees:
Cindy Aitken, John Chapman, Rick Galbraith, Margaret Gaviller, Jan Johnstone, Ross King (Chair), Marilyn McComb, Gail Nadjiwon; Tim Reaburn, Theresa Root; Jennifer Yenssen
   
Board Officials:
Mary Anne Alton, Director of Education; Marnie Coke, Superintendent of Elementary Education; Brenda Booth, Superintendent of Business and Treasurer; Richard Gerson, Administrator of Employee Relations; Alana Murray, Superintendent of Secondary Education; Jean Stephenson, Superintendent of Student Success; Lori Wilder, Superintendent of Student Services
  
Student Senators
Megan Myles, BPDS; Cam Revington, JDSS; Erin Hardman, KDSS; Jasmine Bell, OSCVI; Shannon Code, SDSS; Anna James, GHSS; Sammi-Jo Thompson, SDSS;
ABA Representative:
Guest(s):
  
Student Trustees:
Riel Warrilow, WHSS; Peter McCombie, CDH; Alexandria Nickels, GBSS
  
Recording Secretary:
Heather Catto, Corporate Services Supervisor
   
Regrets:
Trustees:
Board Officials:
Student Trustee:
Student Senators:   
Jaeden Long, PSDS; Russell Smith, PSDS; Autumn Hachey, WDSS;



A-1
Call to Order
Ross King called the meeting to order at 1:30 p.m. welcoming everyone to today’s meeting.
A-2-a
Reflection/Silent Prayer
Ross King asked everyone present to take a moment and to include in their prayers and thoughts the family of Nicole Rawn, a student at OSCVI who recently passed away due to injuries sustained in a tragic accident.
A-3
Excellence in Education
A-3-a
Markdale Arts for Youth “Maffy”
Bevercrest Community School, with the support of Principal, Leigh Morris formed a partnership with Markdale Arts for Youth (MAFY) in 2007, a program that establishes connections between students, local musicians, parents and community members through music.  This partnership led by community member, David Fries and Bill Legate, music teacher has been developed to support students in school and in the community.  MAFY is an exemplary program that provides students and staff the opportunity to demonstrate Bluewater District School Board’s Foundations for Learning and character attributes.  Leigh Morris indicated that the MAFY program has improved student achievement.
A-4

Approval of Agenda
Motion 08.10.75 Moved by Jan Johnstone, Seconded by John Chapman
That the agenda for the meeting of October 21, 2008 be approved as printed.
Carried
A-5-a
Approval of Minutes
The Chair asked if there were any errors or omissions to the September 16, 2008 minutes, none were reported.
Motion 08.10.76:  Moved by Marg Gaviller, Seconded by Rick Galbraith
That the minutes of the Board Meeting of September 16, 2008 be approved as printed.
Carried
The Chair asked if there were any errors or omissions to the September 30, 2008 minutes, none were reported.
Motion 08.10.77:  Moved by John Chapman, Seconded by Marilyn McComb
That the minutes of the Board Meeting of September 30, 2008 be approved as printed.
Carried
A-6
Disclosure of Pecuniary Interest
None
A-7-a
Delegations Where Prior Notice Has Not Been Given
None
A-7-b
Delegations With Prior Notice
None
B
RECOMMENDATIONS FOR ACTION
B-1
Reports from Committee of the Whole in Closed Session
Jennifer Yenssen brought forward two motions from the October 21, 2008 Committee of the Whole in Closed Session.
B-1-a
Motion 08.10.78:  Moved by Ross King, Seconded John Chapman
That Bluewater District School Board approve the release of the condition contained in the sale in 1973 of property known as Part Lot 10, conc. 4 Elderslie (former Cantire school lot on Bruce Road 11) to Township of Elderslie (now Municipality of Arran-Elderslie).
Carried
B-1-b
Motion 08.10.79:  Moved by Ross King, Seconded John Chapman
That Bluewater District School Board ratify the memorandum of Settlement with O.S.S.T.F. Professional Student Services Personnel bargaining unit for the time period September 1, 2008 to August 31, 2012.
Carried
B-2
Committee Reports
None
B-2-a
Business Committee Report
The Business Committee Report from the October 7, 2008 meeting was received by the Board. The committee received a delegation that thanked the Board for the construction of a fence at Macphail Elementary school.  Members also received a report on qualifying schools under the accommodation review process recommending that no schools qualified for the accommodation review process in 2008-09 and that a business case be prepared for the replacement of John Diefenbaker Secondary School.  
Motion 08.10:80:  Moved by Cindy Aitken, Seconded Tim Reaburn
That Bluewater District School Board approve that no accommodation reviews be initiated in 2008-09
Carried
Motion 08.10:81:  Moved by John Chapman, Seconded Marilyn McComb
That Bluewater District School Board approve that a business case be prepared for the replacement of John Diefenbaker Secondary School in the school community and this business case be submitted with the 2008 Capital Plan.
Carried
B-2-b
Educational Issues Committee
The Educational Issues Committee Report from the September 16, 2008 meeting was received by the Board.  Reports were received pertaining to the School Health Environment Survey (SHES) and School Health Action, Planning and Evaluation System (SHAPES) and Healthier Secondary Schools. Release of this report and the Ministry of Education’s Trans Fat Standards has initiated steps in reducing the sugar and fat content in food and beverages sold in secondary schools
B-2-c
Policy Committee Report
The Policy Committee Report from the October 7, 2008 meeting was received by the Board.  The Policy Committee reviewed and recommended to the Board that they endorse policy BP 5910-D “Driver Education” and BP 7150-D “Performance Appraisal” as previously approved.  Several policies were also referred to other councils and committees for review prior to being returned to the Policy Committee.  
Motion 08.10.82:  Moved by Rick Galbraith, Seconded Cindy Aitken
That Bluewater District School Board endorse Policy BP 5910-D “Driver Education” as previously approved.
Carried
Motion 08.10.83:  Moved by Cindy Aitken, Seconded John Chapman
That Bluewater District School Board endorse Policy BP 7150-D “Performance Appraisal” as previously approved.
Carried
B-2-d
Special Education Advisory Committee (SEAC)
The SEAC report from the September 22, 2008 meeting was received. The committee received updates on Summer Institute.  The committee received information on the LRT/Administrator’s symposium that focused on children’s mental health.  The evolution of the TRAIL program was discussed.
B-3
Educational Issues
B-3-a
Field Trips
B-3-a i)
Bruce Peninsula District – Outers Winter Camp
Megan Myles, Student Senator presented this trip requesting approval for students from grades 10 and 12 to participate in the Outers Winter Camp in Bruce Peninsula National Park from February 26-28, 2009.
Motion 08.10.84:  Moved by Tim Reaburn, Seconded by Gail Nadjiwon
That Bluewater District School Board approve that Bruce Peninsula District School students participate in the Outers Winter Camp in Bruce Peninsula national Park from February 26-28, 2009.
Carried
B-3-a ii)
Bruce Peninsula District – Senior Outers Extended Winter Camp
Megan Myles, Student Senator presented this trip requesting approval for students from Grade 10 and 12 at Bruce Peninsula District School to participate in the Senior Outers Extended Winter Camp in Bruce Peninsula Nationall Park from January 14-17, 2009.
Motion 08.10.85:  Moved by Gail Nadjiwon, Seconded by Tim Reaburn
That Bluewater District School Board approve that Bruce Peninsula District School students participate in the Senior Outers Extended Winter Camp in Bruce Peninsula national Park from January 14-17, 2009.
Carried
B-3-a iii
Chesley District High School – Geography Club – Washington/Baltimore Trip – April 16-10, 2009
Peter McCombie, Student Trustee presented this trip requesting approval for students from grades 9 to 12 at Chesley District Secondary School to participate in the Geography Club – Washington/Baltimore Trip – April 16-20, 2009.
Motion 08.10.86:  Moved by Marilyn McComb, Seconded by John Chapman
That Bluewater District School Board approve the Chesley District High School Geography Club – Washington/Baltimore Trip – April.
Carried
B-3-a iv
West Hill Secondary – Heritage Music Festival, New York City Trip – March 26-29, 2009Riel Warrilow, Student Trustee presented this trip requesting approval for students from grades 9 to 12 at West Hill Secondary School to participate in the Heritage Music Festival, New York City Trip from March 26-29, 2009.
Motion 08.10.87:  Moved by Marg Gaviller, Seconded by Jan Johnstone
That Bluewater District School Board approve the West Hill Secondary School Heritage Music Festival, New York City Trip from March 26 to 29, 2009.
Carried
B-3-a v
West Hill Secondary – Le Massif and Quebec Winter Carnaval Trip – February 10-15, 2009
Riel Warrilow, Student Trustee presented this trip requesting approval for students from grades 9 to 12 at West Hill Secondary School to participate in the Le Massif and Quebec Winter Carnaval Trip from February 10-15, 2009.
Motion 08.10.88:  Moved by Marilyn McComb, Seconded by Marg Gaviller
That Bluewater District School Board approve the West Hill Secondary School Le Massif and Quebec Winter Carnaval Trip from February 10-15, 2009.
Carried
B-3-a vi
Georgian Bay Secondary – Le Massif and Quebec Winter Carnaval Trip – February 10-15, 2009
Alexandria Nickels, Student Senator presented this trip requesting approval for students from grades 9 to 12 at Georgian Bay Secondary School to participate in the Le Massif and Quebec Winter Carnaval Trip from February 10-15, 2009.
Motion 08.10.89:  Moved by Rick Galbraith Seconded by Jan Johnstone
That Bluewater District School Board approve the Georgian Bay Secondary School Le Massif and Quebec Winter Carnaval Trip from February 10-15, 2009.
Carried
B-3-a vii
Georgian Bay Secondary – Washington, D.C. Music Trip – May 13-17, 2009
Alexandria Nickels, Student Senator presented this trip requesting approval for students from grades 9 to 12 at Georgian Bay Secondary School to participate in the Washington D.C. Music Trip from May 13-17, 2009.
Motion 08.10.90:  Moved by Rick Galbraith, Seconded by Marg Gaviller
That Bluewater District School Board approve the Georgian Bay Secondary School Washington, D.C. Music Trip from May 13-17, 2009.
Carried
B-3-c
Student Senate Report
Peter McCombie, Student Trustee presented the student senate report, reporting that in their meeting they discussed the issue of out dated reading material in school libraries.  The discussion focused on how students could participate in culling material that was no longer academically or culturally relevant.  Two representatives from the Family Health Unit met with the student senate to gain insights about barriers to healthy eating and physical activity.  Two of the barriers identified were convenience eating for students and lack of access to intramural sports in larger schools.
B-4
Staff Reports
B-4-a
Director’s Annual Report
The Director of Education distributed copies of the Director’s Annual Report 2007-2008.  The Trustees participated in a guided activity based on the content of the report.  This report celebrates the accomplishments of Bluewater and how they correlate to Bluewater’s Foundations for Learning while demonstrating Bluewater character traits.  It was highlighted that the report is now produced in October instead of December making the document much more timely in the reporting process.
B-4-b
PD Day Reflections
Trustees Gail Nadjiwon, Jennifer Yenssen and Marg Gaviller provided their reflections on the System PD Day held on September 26th.  They all stated that there was value in the day and they were pleased with the format and impressed with the amount of information presented.
B-4-c
New Character Development “Four Language” Poster
Background information pertaining to the development of the “Four Language” Character Development poster was provided to trustees.  Student trustees/senators provided input about the design as well as the process for inviting student design submissions.  Based on their selections the Community Relations Council made the final selection and the character attributes appear on the poster in English, French, Michif and Ojibway.  

B-5
Notice of Motion
None were received
C
COMMUNICATIONS
C-1
Correspondence
C-1-a
Letter to Honourable Kathleen Wynne, Minister of Education
Trustees were provided with a copy of a letter that was sent to the Minister in response to the Ministry of Education’s release of Trans Fat Standards.  The letter applauds the initiatives related to Healthy schools but it also points out the financial impacts that these decisions will have on schools and that the loss of revenue can impact on the co-instructional opportunities for students.  
C-2
Communications – Staff/Trustees/Student Trustees
C-3
Establishment of Committees
C-4
Conferences/Conventions/Out-of-County Meetings
C-4-a
Bluewater DSB Calendar of Events.
D
ADJOURNMENT
Motion 08.10.91:  Moved by Cindy Aitken, Seconded by Jan Johnstone
That Bluewater District School Board adjourn at  3:31 p.m.
Carried


Signatures



Director of Education
Chair

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