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Board Meetings
Minutes


March 24, 2009

OPEN BOARD MEETING
Education Centre – Chesley
Tuesday, February 17, 2009
1:30 p.m.

MINUTES
(Subject to Board Approval)


Present:
  
Trustees:
Cindy Aitken, John Chapman, Rick Galbraith (Chair), Margaret Gaviller, Jan Johnstone, Ross King, Marilyn McComb, Gail Nadjiwon, Tim Reaburn, Jennifer Yenssen
   
Board Officials:
Mary Anne Alton, Director of Education; Marnie Coke, Superintendent of Elementary Education; Brenda Booth, Superintendent of Business and Treasurer; Richard Gerson, Administrator of Employee Relations; Alana Murray, Superintendent of Secondary Education; Jean Stephenson, Superintendent of Student Success; Lori Wilder, Superintendent of Student Services
  
Student Senators
Erin Hardman, KDSS; Megan Myles, BPDS; Jasmine Bell, OSCVI;
ABA Representative:
Paul Hambleton, Principal
Guest(s):
  
Student Trustees:
Alexandria Nickels, GBSS; Riel Warrilow, WHSS; Peter McCombie, CDH
  
Recording Secretary:
Heather Catto, Corporate Services Supervisor
   
Regrets:
Trustees:
Theresa Root
Board Officials:
Student Trustee:
Peter McCombie, CDH;
Student Senators:   
Cam Revington, JDSS; Anna James, GHSS; Jaeden Long, PSDS; Shannon Code, SDSS; Sammi-Jo Thompson, SDSS; Russell Smith, PSDS; Autumn Hachey, WDSS;


A-1
Call to Order
Rick Gabraith called the meeting to order at 1:30 p.m. and welcomed everyone to today’s meeting.
A-2-a
Reflection/Silent Prayer
Rick Galbraith informed all present that last week former trustee Jean Sullivan passed away and he shared some of the thoughts that Jean had written in June of 2007 when trustees were planning their Professional Learning Community plan with their focus on Bluewater’s Character Development attributes.  These thoughts mirrored Jean’s character and communicated her deep caring for each student.  Jean knew the importance of a team approach and exemplified it in her work with the Board.  He asked all trustees to focus on the strong values she communicated to us in her work and that they take a few moments to remember her and others who may be in our thoughts today.
A-3
Excellence in Education
A-3-a
Intensive Arts Education Workshop
Marnie Coke introduced Joan Chandler from Sheatre, Cory Follett, teacher, Denise Horvath, Principal at Alexandra as well as Scott Jeffries a student at Alexandra.  Cory Follett’s grade 8 class from Alexandra Community School and Mr. Godward’s grade 4 class at Dufferin Elementary School participated in an intensive arts education workshop offered by David Sereda and Joan Chandler.  The students participated in the process of developing a production for the stage “Snow Wonder” that was developed from the sharing of winter stories from the 1950’s in Owen Sound.  Vignettes and skits were created by the students from these stories and resulted in the production that was staged at the Roxy Theatre.  Cory Follett stated that the experience of listening to family stories from the past has created a sense of community in the class.  Scott Jeffries shared his thoughts on his participation, stating that it had been an amazing experience.
A-4

Approval of Agenda
Motion 09.02.007 Moved by Ross King,  Seconded by Marg Gaviller
That the agenda for the meeting of February 17, 2009 be approved.
Carried
A-5-a
Approval of Minutes
The Chair asked if there were any errors or omissions to the January 20, 2009 minutes.  It was noted that in section B-2-d the date of the Professional Day should be April 24th not the 23rd.
Motion 09.02.008:  Moved by John Chapman, Seconded by Jennifer Yenssen
That the minutes of the Board Meeting of January 20, 2009 be approved as amended.
Carried
A-5-b
Business Arising From the Minutes
None
A-6
Disclosure of Pecuniary Interest
None
A-7-a
Delegations Where Prior Notice Has Not Been Given
None
A-7-b
Delegations With Prior Notice
None
B
RECOMMENDATIONS FOR ACTION
B-1
Reports from Committee of the Whole in Closed Session
Jan Johnstone brought forward two deemed resolutions from the December 16, 2008 Committee of the Whole meeting.
B-1-a
Motion 09.02.009:  Moved by Ross King, Seconded by Marilyn McComb
That Bluewater District School Board ratify the memorandum of Settlement with O.S.S.T.F. District 7, Secondary Teachers’ Bargaining Unit for the time period September 1, 2008 to August 31, 2012.
That this be a deemed resolution pending ratification by the union membership.
Carried
B-1-b
Motion 09.02.010:  Moved by Ross King, Seconded by John Chapman
That Bluewater District School Board ratify the memorandum of Settlement with O.S.S.T.F. District 7, Occasional Teachers’ Bargaining Unit for the time period September 1, 2008 to August 31, 2012.
That this be a deemed resolution pending ratification by the union membership.
Carried
B-2
Committee Reports
B-2-a

Business Committee Report
The Business Committee Report from the February 3, 2009 meeting was received by the Board where members had received a report on the funding announced for Good Places to Learn Phase 4 and a prioritized summary of projects for inclusion in the Facility Renewal funding for 2008-09.   Members received an updated 2009 version of the Budget primer.
B-2-b
Educational Issues Committee
The Educational Issues Committee Report from the January 20, 2009 meeting was received by the Board.  Members heard an overview of the Performing Arts Showcase that provides the opportunity for each elementary student in Bluewater to experience live theatre.  The performances and accompanying resources available to classroom teachers provides direct links to Character Development.  An overview of the Board’s Math Common Assessment that is in its third year was provided.  Trustees were informed that Bluewater has been recognized provincially for doing work that is not being duplicated anywhere in the province.
B-2-c





Policy Committee Report
The Policy Committee Report from the February 3, 2009 meeting was received by the Board.  The committee reviewed a new policy “Student Awards and Recognition”, agreeing to refer it to the system for review.  The committee reviewed several policies through the cyclical review process agreeing to refer them to various councils for review as well as to the system.  Two policies were endorsed as previously approved by the Board.
Motion 09.02.011:  Moved by Tim Reaburn, Seconded by Jennifer Yenssen
That Bluewater District School Board endorse Policy BP 7701-D “Personnel (General)” as previously approved by the Board.
Carried
Motion 09.02.012:  Moved by  Marilyn McComb, Seconded by Marg Gaviller
That Bluewater District School Board endorse Policy BP 74901-D “Honorarium – Trustees” as previously approved by the Board.
Carried
B-2-d
Special Education Advisory Committee (SEAC)
The SEAC report from the January 26, 2009 meeting was received. The committee was presented with several updates, including that the PD Day committee has organized 103 workshops for April 24th and that all workshops fall under the “Learning for All” principle.  A power point presentation on “Positive Behaviour Approach Training” was received.  This training for learning resource teachers, teachers of developmental learners, behaviour resource teachers, section 23 teachers and SALEP teachers was received last year over a four day period.  New staff will be trained this spring and previously trained staff will be given a refresher based on their needs.
B-3
Educational Issues
B-3-a  
Field Trips
B-3-a-i
Bruce Peninsula District School – Europe 2010 Trip – April 1-11, 2010Meagan Myles, Student Senator presented this trip to the Board requesting approval for students in grade 10 to 12 from Bruce Peninsula District School to participate in the Europe 2010 Trip.Motion 09.02.013:  Moved by Tim Reaburn, Seconded by Ross King
That Bluewater District School Board approve the Bruce Peninsula District School Europe 2010 Trip from April 1 – 11, 2010.
Carried
B-3-a-ii
Bruce Peninsula District School – Killarney Acid Lake Study Trip – May 8 – 12, 2009Meagan Myles, Student Senator presented this trip to the Board requesting approval for students in grade 11 and 12 from Bruce Peninsula District School to participate in the Killarney Acid Lake Study Trip, from May 8 to 12, 2009..Motion 09.02.014:  Moved by, Seconded by
That Bluewater District School Board approve the Bruce Peninsula District School Killarney Acid Lake Study Trip from May 8 to 12, 2009.
Carried
B-3-a-iii
Grey Highlands Secondary School Environmental Studies Program Trips - 2009
Alana Murray, Superintendent of Secondary Education presented this trip requesting approval for students enrolled in the Environmental Studies Program to participate in a series of three field trips scheduled for students participating in that program.Motion 09.02.015:  Moved by Cindy Aitken, Seconded by Gail Nadjiwon
That Bluewater District School Board approve the following three Grey Highlands Secondary School Environmental Studies Program Trips:
•     The Cyprus Lake Camping Trip from May 10-13, 2009•     The Massassauga Provincial Park Canoe Trip from May 26-29, 2009•     The Temagami Canoe Trip from June 5-18, 2009Carried 
B-3-a-iv
Keppel-Sarawak Public School Newfoundland Cultural Exchange - 2009
Mary Anne Alton, Director of Education presented this trip requesting approval for students in grade six to participate in a field trip to Clarenville, Newfoundland as a cultural exchange.
Motion 09.02.016:  Moved by John Chapman, Seconded by Cindy Aitken
That Bluewater District School Board approve the Keppel-Sarawak Newfoundland Cultural Exchange Trip from May 24, 2009 to May 30, 2009.
Carried
B-3-b
Student Senate/Trustee Report
Student Senators/Trustees commented on their discussions held prior to the Board meeting on the School Dress Code policy and that in reviewing other policies they liked the Bluewater approach as it encourages a positive environment and that it is up to individual schools to determine if a uniform should be part of their schools’ code.  They also discussed the rising cost of driver education and that these costs may be a barrier for some students.
B-4
Staff Reports
B-4-a
Elementary School Library Staff  Investment and Resource Investment
Trustees were advised that the Ministry of Education has provided Boards of Education with funding for 2008-2009 to increase elementary school library staffing.  This announcement provides funding over the next four years that is to be spent on teacher librarians or library technicians.  Bluewater’s 2008-2009 allocation is $118,265 and by choosing to allocate these funds to the second half of the school year, Bluewater was able to double the support in the system for this period.  In addition to this funding the Ministry of Education has allocated funds for school library resources and Bluewater has received $144,512.00 for this project.  Schools will make purchases through a central process and the new books should be in school libraries no later then March 31st, 2009.
B-4-b
Permanent Financing for Good Places to Learn and Prohibitive to Repair Initiatives
Trustees were informed that stage 2 and 3 of the Government’s “Good Places to Learn” and “Prohibitive to Repair” program are now substantially complete and as a result boards are in the position to permanently finance the capital project costs through the Ministry of Education cooperative financing project for all boards through the Ontario Financing Authority (OFA).  
Motion 09.02.017:  Moved by Ross King, Seconded by Marilyn McComb
That Bluewater District School Board approve Board By-Law No. 2009-02-17 to authorize the capital borrowing of $5,970,111 through the Ontario Financing Authority and that this resolution constitutes final reading and passing of By-law 2009-02-17.
Carried
B-4-c
Heart Health Month
Mary Anne Alton handed out information from the Grey Bruce Health Unit pertaining to February being “Heart Health Month”.
B-4-d
Naming the New Building
Trustees were presented with a report from the Director of Education reporting that in compliance with Board Policy BP 3301-D “Naming of Schools and Board Facilities”.  The “Transition Committee” a committee representative of all areas of the board was given the task of recommending an appropriate name for the new building.  The report provided recommended that the facility be named “Bluewater District School Board- Education Centre”.
Motion 09.02.018:  Moved by Marg Gaviller, Seconded by John Chapman
That Bluewater District School Board approve the “Transition Committee’s” recommendation to name the new administration facility: “Bluewater District School Board – Education Centre” and that all signage reflect this name.
Carried
B-5
Notice of Motion
Tim Reaburn submitted the following notice of motion for consideration at the next meeting of the Board.
That up to three trustees and an alternate be appointed, in lieu of general participation, to the SAT/Union meeting.  These appointments shall be made in a consistent manner as all other committee appointments.
C
COMMUNICATIONS
C-1
Correspondence
None
C-2
Communications – Staff/Trustees/Student Trustees
C-2-a
None
C-3
Establishment of Committees
C-4
Conferences/Conventions/Out-of-County Meetings
C-4-a
Bluewater DSB Calendar of Events
C-4-b
Trustees reported on their attendance at the Public Education Symposium – January 29-31, 2009
D
ADJOURNMENT
Motion 09.02:019: Moved by Jan Johnstone, Seconded by Marg Gaviller
That Bluewater District School Board adjourn at 4:00 p.m.
Carried



Signatures




                    Director of Education                                                                   Chair

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