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Board Meetings
Minutes


April 21, 2009

OPEN BOARD MEETING
Education Centre – Chesley
Tuesday, March 24, 2009
1:30 p.m.

MINUTES
(Subject to Board Approval)


Present:
  
Trustees:
Cindy Aitken, John Chapman, Margaret Gaviller, Jan Johnstone, Ross King, Marilyn McComb, Gail Nadjiwon, Tim Reaburn, Theresa Root, Jennifer Yenssen
   
Board Officials:
Mary Anne Alton, Director of Education; Marnie Coke, Superintendent of Elementary Education; Brenda Booth, Superintendent of Business and Treasurer; Richard Gerson, Administrator of Employee Relations; Alana Murray, Superintendent of Secondary Education; Jean Stephenson, Superintendent of Student Success; Lori Wilder, Superintendent of Student Services
  
Student Senators
Erin Hardman, KDSS; Megan Myles, BPDS; Jasmine Bell, OSCVI; Shannon Code, SDSS;
ABA Representative:
Cathy Thomson, Principal
Guest(s):
  
Student Trustees:
Alexandria Nickels, GBSS; Riel Warrilow, WHSS; Peter McCombie, CDH;
  
Recording Secretary:
Heather Catto, Corporate Services Supervisor
   
Regrets:
Trustees:
Board Officials:
Student Trustee:
Student Senators:   
Cam Revington, JDSS; Anna James, GHSS; Jaeden Long, PSDS; Sammi-Jo Thompson, SDSS; Russell Smith, PSDS; Autumn Hachey, WDSS;


A-1
Call to Order
Mary Anne Alton called the meeting to order at 1:30 p.m., stating that she would preside over the meeting until a new Chair was elected.  All present were welcomed to today’s meeting, the first meeting at the new Bluewater District School Board Education Centre.
A-2-a
Reflection/Silent Prayer
Mary Anne asked all trustees to take a few moments to remember those who may be in our thoughts today, especially Alissa Malott, a Senior Kindergarden student from Dawnview, who suddenly passed away.  Mary Anne also recognized the Tragedy Response Team, especially Liz McPherson and Bill Colley for all their efforts in the school.
A-3
Excellence in Education
A-3-a
Eat and Learn
Mary Anne Alton provided a brief overview of the Eat and Learn organization that provides breakfast and nutrition programs in Bluewater District School Board and Bruce Grey Catholic District School Boards informing everyone that research on nutrition and in particular the merits of breakfast has found that it provides scholastic benefits for children as well as improved behaviour.  Mary Anne introduced Rosanne Gallinger, principal at Hillcrest Elementary School and Chair of the Grey Bruce Eat and Learn program and Bev Gateman, who acts as the Co-ordinator of Nutrition Programs.  Rosanne spoke on the merits of the program and Bev Gateman handed out the Canada’s Food Guide and outlined the strides that have been made in the last nine years.  Programs vary in the 66 sites across the Bruce and Grey area and running these programs would not be possible without dedicated volunteers.
A-4

Approval of Agenda
Motion 09.030.20 Moved by Ross King , Seconded by  Marilyn McComb
That the agenda for the meeting of March 24, 2009 be approved as revised.
Carried
A-4-a
Motion 09.03.021:  Moved by Marg Gaviller, Seconded by Ross King
That nominations for the position of Chair be open.
Carried
Motion 09.03.022:  Moved by John Chapman , Seconded by Ross King
That Jennifer Yenssen be nominated for the position of Chair.
Jennifer agreed to let her name stand.Mary Anne Alton called for further nominations three times and no further nominations were received in the time allotted.
Motion 09.03.023:  Moved by Ross King , Seconded by John Chapman
That nominations for the position of Chair be closed.
Carried
Jennifer Yenssen was acclaimed and assumed the Chair position.  Jennifer spoke to her fellow trustees thanking them for placing their trust in her and that she was overwhelmed by their support.
A-5-a
Approval of Minutes
The Chair asked if there were any errors or omissions to the February 17, 2009 minutes.
Motion 09.03.024  Moved by Tim Reaburn, Seconded by Marg Gaviller
That the minutes of the Board Meeting of February 17, 2009 be approved as printed
Carried
A-5-b
Business Arising From the Minutes
None
A-6
Disclosure of Pecuniary Interest
Tim Reaburn declared a pecuniary interest in relation to item B-4-b “School Year Calendar” on the agenda.
A-7-a
Delegations Where Prior Notice Has Not Been Given
Three parents requested to be entered on the agenda as delegations without prior notice.  The Chair provided each with five minutes to present.
A-7-a
(i)
Marilyn Taylor, a mother of two presented information pertaining to her experience at Holland Chatsworth School and that the end result was that she removed her two children from the public system.  She identified school issues that she felt needed to be addressed.
A-7-a
(ii)
Karen Cameron, a mother of two presented information pertaining to her personal experiences at Holland Chatsworth school stating that the Bluewater Board requires major changes to become open and transparent and that to effect those changes fourteen families have joined together and formed the Bluewater Citizen’s Group and they are in agreement with and have accepted the support of Peter Ferguson.  Karen submitted a “Conduct Action Checklist” on behalf of the Bluewater Citizen’s group to Jennifer Yenssen, Chair.
A-7-a
(iii)
Lesa McDougall, a former teacher with Bluewater and mother of four who have attended school in Bluewater District School Board stated that she followed the protocols but that policies were not judiciously applied and that she did not receive an acceptable response to her complaints.  The Board talks about Character Development but does not apply it.  She questioned who was accountable and what happens when Acts are not followed and felt the system needs to be changed.
A-7-b
Delegations With Prior Notice
Yes
A-7-b-i
Legion Delegation re Poster and Public Speaking Contests
Arthur Haley, presented the Legion’s views regarding skills that graduates would require in the future including the ability to speak in public.  As representatives of the Legion he questioned the decision made by Bruce Peninsula Shores District School to not participate in the Legion public speaking contest.  The importance of the Youth Education Program is to perpetuate the remembrance of war veterans to ensure that their efforts are never forgotten.  Trustees were provided with documents directed to the principal of Peninsula Shores, the principal’s response as well as correspondence directed to the Minister of Education.  
A-7-b-ii
Camp Association – School Calendar
Robert Trask representing the Camp Association provided rationale why they supported a school start after the Labour Day weekend.  Camps employ many students and it is imperative to their economic well being that students be able to work during the last week prior to the Labour Day weekend.
B
RECOMMENDATIONS FOR ACTION
B-1
Reports from Committee of the Whole in Closed Session
Jan Johnstone brought forward three resolutions from the March 24, 2009 Committee of the Whole meeting.
B-1-a
Motion 09.03.025  Moved by John Chapman, Seconded by Jennifer Yenssen
That Bluewater District School Board receive with regret, the resignation of Rick Galbraith as Trustee and Chair of the Board, effective March 20, 2009.
Carried
B-1-b
Motion 09.03.026  Moved by Marg Gaviller, Seconded by Ross King
That Bluewater District School Board invite applications from qualified people who are interested in serving as a trustee for the balance of the current term and that a selection process be completed so as to finalize the appointment at the May 19, 2009 Board Meeting.
Carried
B-1-c
Motion 09.03.027  Moved by Ross King, Seconded by Cindy Aitken
That Bluewater District School Board approve the proposed changes to the 2008-09 transportation contract as outlined in the report entitled “Transportation Contact Report” including the transportation rate schedule.
Carried
B-2
Committee Reports
B-2-a

Business Committee Report
The Business Committee Report from the March 3, 2009 meeting was received by the Board where members had received an overview of the budget components/envelopes contained in a school board budget.
B-2-b
Educational Issues Committee
The Educational Issues Committee Report from the February 17, 2009 meeting was received by the Board.  Members were introduced to a team of Student Services staff members whose dedication to student achievement resulted in an extraordinary professional development opportunity for teachers and administrators’ that included the symposium “Strategies for Supporting Students with Mental Health Issues” as well as four days of training in the area of “Positive Behaviour Supports”.  Staff reports highlighting “Partnerships in Bluewater”; “Thinking Together for Children and Youth”; and “Children’s Aid Worker in Schools” were also provided, as well as an overview of the April 24th PD Day entitled “Learning For All”.
B-2-c





Policy Committee Report
The Policy Committee Report from the March 3, 2009 meeting was received by the Board.  The committee reviewed a new policy “Research Requests”, agreeing to refer it to the School Community Councils for consultation.  Other new policies presented were BP 1102-D “Role Description – Board” and BP 1103 “Role Description – Director” and the committee recommended both policies to the board for approval.  The committee reviewed through the cyclical review process Policy BP 1409-D “Privacy Policy”, recommending that it be reviewed by Councils.  Policies reviewed and recommended that they be endorsed as previously approved were Policy BP 2806-D “Emergency Use of Schools During a Disaster” and Policy BP 4705-D “Student Accident Insurance” as previously approved.
Motion 09.03.028  Moved by Marg Gaviller, Seconded by Cindy Aitken
That Bluewater District School Board approve Policy BP 1102-D “Role Description – Board”.
Carried
Motion 09.03.029 Moved by John Chapman , Seconded by Cindy Aitken
That Bluewater District School Board approve Policy BP 1103-D “Role Description - Director”.
Carried
Motion 09.03.030  Moved by  Marilyn McComb, Seconded by Ross King
That Bluewater District School Board endorse Policy BP 2806-D “Emergency Use of Schools During a Disaster” as previously approved by the Board.
Carried
Motion 09.03.031  Moved by Cindy Aitken, Seconded by Marg Gaviller
That Bluewater District School Board endorse Policy BP 4705-D “Student Accident Insurance” as previously approved by the Board.
Carried
B-2-d
Special Education Advisory Committee (SEAC)
The SEAC report from the February 23, 2009 meeting was received. The committee was provided with several updates, including that the Special Education Plan will be amendmented only for this year and the April 24th PD Day will have a Special Education focus under the “Learning for All” philosophy.  SEAC members were informed that there would be a presentation at the March 24th Board meeting by Michelle Forge and Dennis Boyle pertaining to Children’s Mental Health.  A mother from G.C. Huston also spoke on the topic of mental health from her personal perspective and Phil Dodd distributed and discussed a power point presentation regarding suicide and depression, which was presented at the September Learning Resource Teacher/Administrator Symposium and will also be offered as a workshop at the April 24th PD Day.
B-2-e
Joint Health and Safety Committee Report
The committee dealt with a variety of reports and concerns, including that a flashing light system was installed in the Tech Department at Saugeen District Secondary School to rectify a fire alarm problem.
B-3
Educational Issues
B-3-a  
Field Trips
None
B-3-b
Olympic Torch Relay
Lori Wilder introduced Dan Rourke, Walkerton District and Bill King, Sacred Heart who provided a brief power point for trustees pertaining to the Olympic Torch Relay that would be taking place in the District.  It was requested that principals be asked to promote the relay to students as participation in it would be a once in a life time opportunity for them.
B-3-c
Environmental Education Conference
Jean Stephenson provided a power point presentation and information on an Eco-friendly conference that the Ministry of Education held to launch the “Acting Today, Shaping Tomorrow” policy document.  A team from Bluewater was in attendance and in this District we are at the fore front as we have two secondary schools with High Skills Major programs that focus on the environment.  Dr. Roberta Bondar provided the keynote address that set the stage for two days of dialogue related to environmental issues.  The conference finale was a student presentation highlighting suggestions and recommendations to the Minister of Education.  Megan Myles, student senator was also part of the Bluewater contingent and she provided her perspective stating that it was exciting and that we are leaders in this sector.  Students are driving “Environmental Education”.
B-3-d
Student Senate/Trustee Report
Student Senators/Trustees commented on their discussions held prior to the Board meeting on student voice and that part of the role is for them to bring answers and issues back to the student body.  They also discussed several options for the election of student senators for the next term as well as ways to expose future senators to the role, such as inviting possible candidates to observe a meeting.
B-4
Staff Reports
B-4-a
Children’s Mental Health in Grey and Bruce
Lori Wilder introduced Michelle Forge who has been actively involved in provincial and national projects related to school-based mental health projects and Dennis Boyle, Executive Director of Keystone Child, Youth and Family Services, who provided an overview of the school-linked mental health programs services.  Bluewater has partnered with Keystone and been involved in an innovative program to deliver mental health programs in our district since 1999. Michelle thanked Bluewater District School Board trustees for thinking outside the box and having a willingness to try new things.  This approach led to the WRAP program, a partnership between Bluewater and Keystone that provides the service of six teams throughout the District.  This unique partnership has been recognized provincially and nationally as a promising practice in the field of school-based mental health.
B-4-b
School Year Calendar
Trustee Tim Reaburn removed himself from the board room due to a pecuniary interest, preventing his participation in this agenda item.
Trustees were provided with the 2009-2010 School Year Calendars that have been reviewed by various stakeholder groups within Bluewater.  The calendars have a start date of Wednesday, September 2, 2009, a two week break at Christmas and one week at March break as defined by Regulation 304.  September 2nd and 3rd are scheduled as professional development days, and September 4th is a Board Holiday. The first day for students is September 8th.
Motion 09.03.032  Moved by Ross King, Seconded by Marg Gaviller
That Bluewater District School Board approve the attached 2009-2010 Elementary and Secondary School Year Calendars.
Carried
B-4-c
Nutrition Month
Alana Murray referenced the pamphlet that provided information on nutrition month that outlines the top ten things that dietitians want people to know about nutrition.
B-5
Notice of Motion
The following notice of motion was submitted at the February 17th, 2009 Board Meeting by Trustee Tim Reaburn for consideration.
That up to three trustees and an alternate be appointed, in lieu of general participation, to the SAT/Union meeting.  These appointments shall be made in a consistent manner as all other committee appointments.
Trustee John Chapman stated that trustees have had the opportunity to follow this format for the past year, voting on the motion will provide structure for trustee attendance.
Motion 09.03.033  Moved by Tim Reaburn, Seconded by Ross King
That up to three trustees and an alternate be appointed, in lieu of general participation, to the SAT/Union meeting.  These appointments shall be made in a consistent manner as all other committee appointments.
Carried
C
COMMUNICATIONS
C-1
Correspondence
C-1-a
Trustees were provided with a letter from the Minister of Education outlining Earth Hour which takes place on Saturday, March 28, from 8:30 – 9:30 p.m.  The letter challenges all of Ontario’s publicly funded school boards to participate.
C-1-b
A letter from the Minister of Education stating that the 2009/10 Grants for Student Needs (GSN) consultation process has concluded and that they will be reviewing submissions and letters received through the consultation process.
C-2
Communications – Staff/Trustees/Student Trustees
C-2-a
None
C-3
Establishment of Committees
C-4
Conferences/Conventions/Out-of-County Meetings
C-4-a
Bluewater DSB Calendar of Events
D
ADJOURNMENT
Motion 09.03:034 Moved by Jan Johnstone, Seconded by Marilyn McComb
That Bluewater District School Board adjourn at 4:42 p.m.
Carried



Signatures




                    Director of Education                                                                   Chair

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