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Board Meetings
Minutes


June 16, 2009

OPEN BOARD MEETING
Education Centre – Chesley
Tuesday, May 19, 2009
1:30 p.m.

MINUTES
(Subject to Board Approval)


Present:
  
Trustees:
Cindy Aitken, John Chapman, Margaret Gaviller, Jan Johnstone, Ross King, Marilyn McComb, Gail Nadjiwon, Tim Reaburn, Theresa Root, Paul Wehrle, Jennifer Yenssen
   
Board Officials:
Mary Anne Alton, Director of Education; Marnie Coke, Superintendent of Elementary Education; Brenda Booth, Superintendent of Business and Treasurer; Richard Gerson, Administrator of Employee Relations; Alana Murray, Superintendent of Secondary Education; Jean Stephenson, Superintendent of Student Success; Lori Wilder, Superintendent of Student Services
  
Student Senators
Erin Hardman, KDSS; Jasmine Bell, OSCVI; Shannon Code, SDSS; Cam Revington, JDSS; Megan Myles, BPDS;
ABA Representative:
Greg Schnurr, Principal
Guest(s):
  
Student Trustees:
Peter McCombie, CDH; Alexandria Nickels, GBSS; Riel Warrilow, WHSS;
  
Recording Secretary:
Heather Catto, Corporate Services Supervisor
   
Regrets:
Trustees:
Board Officials:
Student Trustee:
Student Senators:   
Anna James, GHSS; Autumn Hachey, WDSS; Jaeden Long, PSDS; Sammi-Jo Thompson, SDSS; Russell Smith, PSDS;

A-1
Call to Order
Jennifer Yenssen called the meeting to order at 1:30 p.m., and welcomed everyone to today’s meeting.
A-2-a
Reflection/Silent Prayer
Jennifer Yenssen asked everyone to take a moment to remember one of our young students, Arlene Stratton, who tragically passed away on the Victoria Day Weekend and that our sincere thoughts and condolences are with her family at this time.  As we approach the summer holidays everyone was asked to reflect on how precarious life is and that we wish all Bluewater students a safe summer.
A-2-b
Declaration of Office
Mary Anne Alton administered the Declaration and Oath or Affirmation of Allegiance to Paul Wehrle.  A media release pertaining to the selection was distributed.
A-3
Excellence in Education
A-3-a
Awards of Excellence
Mary Anne Alton welcomed everyone to this special meeting where Bluewater recognizes outstanding contributions made by individuals to the education system.  The Awards of Excellence program recognizes the extraordinary efforts and significant contributions of one individual from each family of schools.  The individuals are nominated by others from within that family of schools.
       
Bruce Peninsula District School Family/ Peninsula Shores District School Family of Schools - Robert (Bob) Sear, Volunteer
 
Chesley District High School Family - Joy Johnson, Volunteer
 
Georgian Bay Secondary School Family of Schools - Brenda Foster, Volunteer
  
Grey Highlands Secondary School Family of Schools        - Sue McPherson, Volunteer
  
John Diefenbaker Secondary School Family of Schools - Jaime Fleet, Volunteer
  
Kincardine District Secondary School Family of Schools - Chandra Tripathi, Volunteer
  
O.S.C.V.I. Family of Schools    - Richard Thomas, Volunteer
  
Saugeen District Secondary School Family of Schools - Maryanne McMillan, Volunteer
  
Walkerton District Secondary School Family of Schools - Gail Fullerton, Volunteer
  
West Hill Secondary School Family of Schools - Mary Bax, Volunteer
A-4

Approval of Agenda
Motion 09.05.046 Moved by Ross King, Seconded by Jan Johnstone
That the agenda for the meeting of May 19, 2009 be approved.
Carried
A-5-a
Approval of Minutes
The Chair asked if there were any errors or omissions to the April 21, 2009 minutes.  
Motion 09.05.047 Moved by John Chapman, Seconded by Marg Gaviller
That the minutes of the Board Meeting of April 21, 2009 be approved as printed.
Carried
A-5-b
Business Arising From the Minutes
None
A-6
Disclosure of Pecuniary Interest
None
A-7-a
Delegations Where Prior Notice Has Not Been Given
Yes
A-7-a (i)
Karen Cameron, requested to be a delegation and provided trustees with a brief statement, expressing that it was wonderful to listen to the presentation of Awards of Excellence but that it was concerning that the recipients were not present to hear those who had a different opinion of the Board.
A-7-b
Delegations With Prior Notice
Yes
A-7-b-i

Rotary
Several parents from the Kincardine and Port Elgin area provided trustees with a presentation on rotary.  The presenters provided their perspective of issues, questions asked of administration, responses given, and meetings held.  The presenters concluded by requesting that the Board reverse the decision to reduce rotary in our elementary schools.
A-7-b-ii
Bluewater Citizens For Education
Lesa McDougall spoke on behalf of the Bluewater Citizens for Education, a group of concerned citizens committed to public education that puts students first.  Concern was expressed that the Board had indicated on March 26, 2009 that they would undertake a complete review of information related to parent concerns and that in April this review apparently was concluded without any involvement of the citizens who had expressed concerns.  They are concerned that the Board’s announced Education Outreach is flawed as they have not been allowed a partnership.
A-7-b-iii
Appointment of New Trustee – J. Grieco
Joe Grieco presented to the trustees his concern that the Director of Education was present during the interview process for the trustee replacement and wanted a written guarantee that the Director did not directly or indirectly influence the outcome of the selection.  He also stated that the meetings of the Board should be in the evening and that the timelines provided to delegations for presentations were not adequate and that other boards provide more time for the public.
A-7-b-iv
Breakdown in Process – Tammy VanVelden
Tammy Van Velden, as a parent of a child who used to attend a Bluewater school provided trustees with a statement that her child’s teacher psychologically and emotionally damaged children in her class including her child.  It is her belief that Bluewater District School Board did not listen to the parents’ complaints about this teacher and did not take appropriate action which forced her to withdraw her child.
B
RECOMMENDATIONS FOR ACTION
B-1
Reports from Committee of the Whole in Closed Session
Jan Johnstone brought forward one resolution from the April 21, 2009 Committee of the Whole meeting, one resolution from the special Committee of the Whole meeting held on April 29, 2009 and two resolutions from the May 19, 2009 Committee of the Whole meeting.
B-1-a
Motion 09.05.047  Moved by  Ross King, Seconded by Cindy Aitken
That Bluewater District School Board ratify the memorandum of Settlement with ETFO Bluewater Occasional Teachers’ bargaining unit for the time period September 1, 2008 to August 31, 2012.
Carried
B-1-b
Motion 09.05.048  Moved by  Ross King, Seconded by Jennifer Yenssen
That Bluewater District School Board ratify the memorandum of Settlement with ETFO Bluewater Local (Permanent Teachers) bargaining unit for the time period September 1, 2008 to August 31, 2012.
Carried
B-1-c
Motion 09.05.049  Moved by Cindy Aitken , Seconded by Marg Gaviller
That Bluewater District School Board offer for sale by public tender the properties associated with the former Markdale Administration Center with a closing date before June 15, 2009.
Carried
B-1-d
Motion 09.05.050  Moved by John Chapman , Seconded by Ross King
That Paul Wehrle, 86 Cook St. Meaford, be appointed by Bluewater District School Board to the position of trustee representing the Municipality of Meaford and the Blue Mountains for the balance for the current term of office.
Carried
B-2
Committee Reports
B-2-a

Business Committee Report
The Business Committee Report from the May 5, 2009 meeting was received by the Board where members received a report on the grant announcement for the Ministry to improve energy efficiency in schools; $4.4.M will be received over a two year period.  A financial report no. 2 was received showing projected revenues to August 31, 2009 with an anticipated surplus of $822,702.  The first draft of the 2009-2010 budget showing anticipated revenues and expenditure for 2009-2010 school year was provided and it indicated that there was a $4,085,862 gap that needs to be eliminated to approve a balanced budget.
B-2-b
Educational Issues Committee
The Educational Issues Committee Report from the April 21, 2009 meeting was received by the Board.  Members celebrated e-Learning in Bluewater, a program that gives secondary students more learning opportunities.  E-Learning contact for Bluewater, Velvet Rollin, System Lead Teacher, Jeff Rosenburg, ICT contact and students Andrew Loucks, Chris Walker, Kayla Swigger and Peter McCombie who have taken e—Learning courses were introduced.  Challenges and successes experienced were shared.
B-2-c





Policy Committee Report
The Policy Committee Report from the May 5, 2009 meeting was received by the Board.  The committee reviewed Policy BP 3862-D “Pesticides, Insecticides and Herbicides” recommending that this policy be rescinded.  The rental schedule attached to Policy BP 5902-D “Community Education and Community Use of Schools” was reviewed through an annual cyclical review and it was approved as amended.  The committee tabled discussion on Policy BP 2105-D “Environmental Sustainability” and provided staff with direction on revisions to the policy.  Policy BP 6601-D “Student Awards and Recognition” was recommended to the Board for approval and Policy BP 1404-D “Dress Code” was also recommended to the Board for approval as amended pending further review in one year.  
Motion 09.05.051 Moved by  Ross King, Seconded by Marilyn McComb
That Bluewater District School Board rescind Policy BP 3862-D “Pesticides, Insecticides and Herbicides”.
Carried
Motion 09.05.052  Moved by Marilyn McComb, Seconded by Tim Reaburn
That Bluewater District School Board approve Policy BP 5902-D “Community Education and Community Use of Schools” as amended.
Carried
Motion 09.05.053  Moved by Marg Gaviller, Seconded by Marilyn McComb
That Bluewater District School Board approve Policy BP 6601-D “Student Awards and Recognition.”
Carried
Motion 09.05.054  Moved by Ross King, Seconded by Marg Gaviller
That Bluewater District School Board approve Policy NBP 1404-D “Dress Code” as amended pending review in one year.
Carried
B-2-d
Special Education Advisory Committee (SEAC)
The SEAC report from the April 27, 2009 meeting was received.  The committee received updates on the April 24th PD day, that Dr. Jane Gillette has been tentatively booked for the LRT/Administrators’ Symposium in September,  Section 23 at G.C. Huston will be relocated to Saugeen District, and that funding for Special Education is decreasing due to declining enrolment.  Leslie Hastie provided an update on the Ontario Psychological Association project that shows positive results on the objectives of reduced wait times; enhanced teacher capacity; improved student literacy & numeracy; sustained assessment process & improvements for the long term.  The Special Education Plan was reviewed and recommended for approval.
B-3
Educational Issues
B-3-a  
Field Trips
B-3-a i)
John Diefenbaker Secondary School – Performing/Visual Arts Tour – Europe – March 11 – 21, 2010
Cam Revington, Student Senator presented this trip to the Board requesting approval for students from Grades 9 to 12 from John Diefenbaker Secondary School to participate in the Performing/Visual Arts Tour – Europe – Budapest, Vienna, Salzburg, Munich and Prague from March 11 to March 21, 2010.
Motion 09.05.055 Moved by Cindy Aitken, Seconded by Ross King
That Bluewater District School Board approve the John Diefenbaker Secondary School Performing/Visual Arts Tour – Europe from March 11 to March 21, 2010.
Carried
B-3-a ii)
Georgian Bay Secondary School Peru: Discovering a Lost Civilization Trip – April 22-29, 2010
Alexandria Nickels, Student Trustee presented this trip to the Board requesting approval for students from grades 9 to 12 at Georgian Bay Secondary School to participate in the Peru: Discovering a Lost Civilization Trip from April 22 to April 29, 2010.
Motion 09.05.056  Moved by Paul Wehrle, Seconded by Jan Johnston
That Bluewater District School Board approve the Georgian Bay Secondary School Peru: Discovering a Lost Civilization Trip from April 22 to April 29, 2010.
Carried
B-3-a iii)
Kincardine District Secondary School – Art History Trip to Italy and France – March 10 – 23, 2010
Jean Stephenson, Superintendent Student Success presented this trip to the Board requesting approval for students from grades 11 and 12 to participate in the Art History Trip to Italy and France from March 10 to March 23, 2010.
Motion 09.05.057 Moved by Jan Johnstone, Seconded by Paul Wehrle
That Bluewater District School Board approve the Kincardine District Secondary School Art History Trip to Italy and France from March 10 to March 23, 2010.
Carried
Georgian Bay Secondary School – Pursuits Program Trips – 2009-2010
Alexandria Nickels, Student Trustee presented these trips to the Board requesting approval for students who are enrolled in the Pursuits Program at Georgian Bay Secondary School to participate in a series of field trips scheduled for students participating in this program.
Motion 09.05.058 Moved by Jan Johnstone, Seconded by Marilyn McComb
That Bluewater District School Board approve the following five Georgian Bay Secondary School Pursuits Program Trips:
•     Bruce Peninsula National Park Cyprus lake Adventure from September 14-17, 2009
•     Killarney Canoe Trip from September 29-October 8, 2009
•     Bruce Trail Hiking Trip from October 27-29, 2009
•     24 Hour Experience Trip from December 16-17, 2009
•     Winter Camping Trip from January 18-22, 2010
Carried
B-3-b
Student Senate/Trustee Report
Alexandria Nickels congratulated Sami-Jo Thomson, current Saugeen District First Nations student senator representative and Richelle Ritchie, the First Nations student senator representative for 2009-2010, on winning national gold award honours at the National E-Spirit Business Plan Competition in British Columbia.  Meagan Myles provided trustees with her insights on the e-Learning courses provided to students and recommended that if possible they be made more interactive for students and in doing so that will create a personal connection and engage students more.
B-3-c
Student Senate Recognition
Jean Stephenson congratulated the 2008-09 student senators and three student trustees recognizing their contributions made during the year.  Each one was given a letter recognizing this contribution and they were also presented with Bluewater chocolates and given their official name plates.
B-3-d
Bluewater District School Board Student Trustees and Senators – 2009-2010
Jean Stephenson reviewed the meeting that took place on April 27th where the student senators elected by their peers though a vote that named three to represent them as student trustees.  The three are:  Brett Coburn, West Hill Secondary School; Hilary Holmes, Kincardine District Secondary; Dorothy Johns, Georgian Bay Secondary School.  
B-4
Staff Reports
Recess
The Chair declared a fifteen minute recess at 3:25 p.m.
B-4-a
Special Education Plan 2008 - Amendments
In accordance with Ontario Regulation 306 the Board has conducted an annual review of its Special Education Plan.  The revised Plan reflects the province-wide standards that school boards must meet.  The Special Education Advisory Committee (SEAC) voted unanimously to approve the Plan for submission to the Board and to the Ministry of Education.  The amendments made were housekeeping in nature and the intent and purpose of the plan was not changed.
Motion 09.05.059 Moved byTim Reaburn, Seconded by Marilyn McComb
That Bluewater District School Board approve the 2009 Amendments to Bluewater District School Board Special Education Plan 2008.
Carried
B-4-b
Budget 2009-2010 – Possible Areas for Reduction
Trustees were presented with a list of possible areas to be explored for budget reduction to enable the board to approve a balanced budget.
B-4-c
Response to SEAC Recommendation – Wordprocessing Software
A motion presented by SEAC and tabled at the last Board meeting was brought back to the table.  The motion pertaining to the selection of the word processing software program, suggested that the board adopt “Word Perfect” as a word processor for the board with the exemption of business, payroll and purchasing departments.  The motion was presented as a significant cost savings that could be returned to Student Services.  In the report prepared to address the motion it stated that the licensing for “Word” was $13,000., a cost that will end in 2010. Word was chosen as the word processing software program as it is considered a standardized platform and the move to it alleviated many problems and reduced ICT costs.
Motion 09.04.038 Moved by Marg Gaviller, Seconded by Marilyn McComb
That Bluewater District School Board adopt “Word Perfect” as a word processor for the entire school board with the exception of business, payroll and purchasing departments.  The intent of this action is to achieve significant cost savings that are currently required to license “Word” software for all current Board computers.  If there are 2000 computers within the school board and each license costs approximately $50, there would be a potential savings of $100,000.  These savings should be returned in the form of hiring staff to provide direct service to students within Student Services.  Areas for consideration for the direct service would be:  a learning Disabilities Teacher; a Speech and language Pathologist; a TRAIL Teacher.  It is possible that this initiative will have to be staged over 3 years to allow the IT department to initiate this software change.  “Word Perfect” is available through a Canadian company and is available through OSAPAC at zero cost.  Other School Boards have made this software change to free up funding that will further student learning.
Defeated
B-4-d
Response to Association for Bright Children – Gifted Education
In response to a delegation received at the April 21st, 2009 Board meeting, information was provided to trustees outlining the consultation that occurred prior to making changes to the delivery of TRAIL. The delegation questioned if the spirit of Ontario Regulation 612 was followed in the elimination of one TRAIL teacher in last year’s budget and if not a desire for the board to reverse the decision.  Prior to implementation, consultation took place with TRAIL staff, psychology staff, student services staff and the Special Education Advisory Council. The change was discussed at all IPRC meetings of identified gifted students.  Brochures were distributed in September and Learning Resource teachers in each school spoke with parents of TRAIL students.  Grade 4’s continue to be assessed, programming continues for grade 5-6 as do supports for grade 7-8 students in regular classroom.  Trustees questioned if the process provided for consultation with parents through School Community Councils.  
B-4-e
Early Dismissal 2009-2010
Trustees were presented with a request to approve the continuation of four early dismissal days during the school year to provide an opportunity for school staff to dialogue and work together on school program goals to improve student learning.
Motion 09.05.061 Moved by Marg Gaviller, Seconded by Marilyn McComb
That Bluewater District School Board approve the Early School Dismissal plan.
Carried
Closing Hour
Motion 09.05.062 Moved by Cindy Aitken, Seconded by Jan Johnstone
That the May 19th meeting of Bluewater District School Board remain in session past 5:30 p.m..
Carried
B-5
Notice of Motion
Trustee Jan Johnstone provided a Notice of Motion to be brought forward at the June 16th, 2009 meeting of the Board:
1.      That starting for the 2009 – 2010 school year principals may timetable so that classes receive up to one-half of their program in a rotary delivery model.
2.      That the Policy Committee develop a policy on consultation in order to provide school communities with clear direction on the board’s expectations for when consultation will occur and what forms such consultation will take
3.      That the Bluewater Standards of Practice: Non-Negotiables be revised to reflect this change in practice.
4.      That any further mandatory reductions of rotary component at the intermediate level not take place until adequate comparative data is or will be compiled and the results assessed before any decision on the organization of Grade 7 and 8 instruction is made.
Staff were requested to prepare a report that reviews the history of the rotary reduction initiative, the reasons for the initiative, the state of Grade 7 and 8 rotary in 2008-09 and plans for rotary in Grade 7 and 8 for the 2009-10 school year. The report is to include a summary of the advantages and disadvantages based on Bluewater’s experience, and research and provincial best practices available.
C
COMMUNICATIONS
C-1
Correspondence
C-1-a
Trustees were provided with a letter from Deputy Minister Ben Levin, Ministry of Education.  In this letter the Deputy Minister addresses recent media commentary about student assessment policies in secondary schools.
C-2
Communications – Staff/Trustees/Student Trustees
Trustees expressed concern about following the spirit of Ontario Regulation 612 in view of budget deliberations, specifically in relation to the scheduled June 2, 2009 Budget meeting.  Trustees questioned how they could decide what reductions to make and consult with School Community Councils prior to the requirement to approve the budget.
C-3
Establishment of Committees
C-4
Conferences/Conventions/Out-of-County Meetings
C-4-a
Bluewater DSB Calendar of Events
D
ADJOURNMENT
Motion 09.05:063 Moved by Ross King, Seconded by Cindy Aitken
That Bluewater District School Board adjourn at 5:52 p.m.
Carried



Signatures




                    Director of Education                                                                   Chair

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