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Get The Facts
Board Meeting Highlights


September 19, 2006


MEMORANDUM TO:  Bluewater Administrators and Bluewater Staff

FROM:   Mary Anne Alton, Director of Education and Secretary

RE:     Highlights and Motions from September 19, 2006 Open Board Meeting


(All printed reports can be accessed on the Board’s website: www.bwdsb.on.ca and clicking on the button “Board Meetings”.)


A-1
Call to Order
A-2
Reflection/Silent Prayer
A-2-a
Declaration for Student Senators
Twelve of fifteen student senators were in attendance for the first meeting of the 2006-07 school year and took the declaration in unison.
A-3
Excellence in Education
A-3-a
CODE – Education for All Project
Lori Wilder introduced Karen Moss, Project Lead. She introduced team members: Carolynn Dyer, Vice Principal of Student Services; Donna Torrie, SLP/Specialized Equipment focus; Amy Doherty, Classroom Teacher, Port Elgin Saugeen Central School; Connie Forbes Classroom Teacher, Lucknow Central Public School; and Marlene Irwin, Learning Resource Teacher, Lucknow Central Public School. She stated that Dr. Brenda McLister had helped with the design of the assessment piece but was unable to attend the Board meeting. Team members described their individual role in the project. They will be writing another proposal to be sent to the Ministry of Education next week.
Mary Anne Alton stated that at a provincial meeting in the summer she had expressed what set this project apart from others. Next week Mary Anne, Lori and Karen will make a presentation on the project at a provincial meeting.
The Chair, Vice-Chair and Director presented the Board’s Lapel Pin of Excellence to both students.
A-4
Approval of Agenda
MOTION 06.09.108
Moved by Jennifer Yenssen, Seconded by Jan Johnstone
That the Agenda for the meeting of September 19, 2006, be approved as printed.
Carried
A-5-a
Approval of Minutes
MOTION 06.09.109
Moved by Carolyn Day, Seconded by Margaret Gaviller
That the minutes of the Special Board Meeting of July 7, 2006 be approved as printed.
Carried
A-5-b
Business Arising from the Minutes
None.
A-6
Disclosure of Pecuniary Interest
None declared.
A-7-a
Delegations Where Prior Notice Has Not Been Given
Terry Garbutt, retained by the Markdale Chamber of Commerce to prepare and Implement a plan for a Grey Highlands volunteer recruitment, marketing and recognition strategy, spoke about the process that will be used to development a plan. The preliminary research indicates that Bluewater DSB participates in formal and informal volunteer programs (formal - Community Involvement Activities module of the Secondary School Diploma and informal – use of volunteers for various local school activities). He will be seeking input from BWDSB about it’s special volunteer needs and requirements and will be helpful in developing a Grey Highlands Volunteer plan.  
A-7-a
Delegations Where Prior Notice Has Been Given
None.
B
RECOMMENDATION FOR ACTION
B-1
Reports from Committee of the Whole in Closed Session
Jennifer Yenssen brought two motions forward from Committee of the Whole in Closed Session.
B-1-a
MOTION 06.09.110
Moved by Carolyn Day, Seconded by Judy Galoska
That Bluewater District School Board receive Personnel Report #1 dated September 19, 2006.
Carried
B-1-b
MOTION 06.09.111
Moved by Judy Galoska, Seconded by Jean Sullivan
That Bluewater District School Board receive the “Elementary Principal and Vice-Principal Placement – Update” Report for the 2006-2007 school year.
Carried
B-2
Committee Reports
B-2-a
Business Committee Report
Margaret Gaviller stated that the Committee received a presentation and information relating to the discovery of radon Gas at Derby Public School and the steps taken to remediate the problem were outlined.
MOTION 06.09.112
Moved by John Chapman, Seconded by Margaret Gaviller
That Bluewater District School Board receive the Business Committee Report dated September 5, 2006.
Carried
B-2-b
Educational Issues Committee Report
The following reports were received:
·      Celebration: Oral Language Initiative
·      MISA (Managing Information for Student Achievement) 2005-06 Update Report
·      Administrator Symposium and September 25th PD Day
·      Revised School Year Calendar 2006-07
MOTION 06.09.113
Moved by Jennifer Yenssen, Seconded by Jan Johnstone
That Bluewater District School Board receive the Educational Issues Committee Report dated September 5, 2006.
Carried
B-2-c
Policy Committee Report
Chair, Carolyn Day, reported that the following reports and policies were considered:
·      Policy BP 6701-D “Ontario Student Record” – endorsed as previously approved by the Board.
·      Policy BP 6301-D “Antiracism and Ethnocultural Equity”  - recommend Board approval as amended.
·      BP 2355-D “Third Party Protocol” – referred to the Board for approval.
MOTION 06.09.114
Moved by Carolyn Day, Seconded by Jean Sullivan
That Bluewater District School Board receive the Policy Committee Report dated June 20, 2006.
Carried
MOTION 06.09.115
Moved by Margaret Gaviller, Seconded by John Chapman
That Bluewater District School Board approve Policy BP 6301-D “Antiracism and Ethnocultural Equity” as amended.
Carried
MOTION 06.09.116
Moved by Jan Johnstone, Seconded by Jennifer Yenssen
That Bluewater District School Board approve Policy BP 2355-D “Third Party Protocol”.
Carried
B-2-d
Special Education Advisory Committee Report
Jean Sullivan presented details of the meeting. Student services staff changes and SEAC meeting dates 2006-07 were announced. Lindsay Moir, Consultant, presented a training session for the Committee.
MOTION 06.09.117
Moved by Cindy Aitken, Seconded by Margaret Gaviller
That Bluewater District School Board receive the Special Education Advisory Committee Report of June 23, 2006.
Carried
B-3-d
Student Senators’ Report
None
B-3
Educational Issues
B-3-a
Report of EQAO Grade 9 Assessment of Mathematics
Alana Murray presented the report and provided statistics for trustees. Bluewater results are significantly higher than last year and it is good news both provincially and locally. She complimented Marnie Coke on her leadership in respect to mathematics and stated her leadership is impacting results in mathematics in Bluewater.
B-3-b
Media Release – Bluewater Students’ Achievements Rises on Grades 3, 6 and 9 Tests
EQAO test results help schools identify areas for attention to improve student achievement. This data serves as a basis for the board, schools, teachers and students to discuss ways to improve literacy and numeracy and drives the direction of school goals and program planning.
Marnie Coke stated that Board has readjusted its targets because they have already reached them and should be aiming higher. Administrators have been challenged to reach 90% within two years.
MOTION 06.09.118
Moved by Jan Johnstone, Seconded by Jean Sullivan
That Bluewater District School Board receive the Media Release “Bluewater Students’ Achievement Rises on Grades 3, 6 and 9 Tests”.
Carried
B-3-c
EQAO Profiled Schools Report
Marnie Coke presented the report stating that each year EQAO identifies schools throughout the province that have shown continuous growth over time with significant growth over the past year. The 18 English-language schools are listed by region and grade and Bluewater’s Alexandra Community School, Owen Sound was identified in the Central Area.
MOTION 06.09.119
Moved by Jean Sullivan, Seconded by Carolyn Day\
That Bluewater District School Board receive the EQAO Profiled Schools September 2006 Report.
Carried
B-3-d
Student Success – Lighthouse Projects and Dual Credits Report
Alana Murray stated the Board will continue with many of the initiatives begun last school year, and will focus on Literacy, Numeracy, Community Culture and Caring, and Pathways. The goal this year is to Reach Every Student.
She announced the expansion of the Lighthouse Projects, funded through the Student Succcess/Learning to 18 Strategic Policy Branch of the Ministry of Education. These include:
Bruce Peninsula DS              Footprints
Grey Highlands SS               Modular Learning/Credit Recovery/Save a Credit
Kincardine District SS          Masonry/Construction
John Diefenbaker SS             Specialized Technology Credit Recovery
OSCVI                           Success Today: Hope for Tomorrow
West Hill SS                    Strengthening Connections
Georgian Bay SS                 Technology and Trades (TNT)
Also, the Board will participate in a pilot program with Bruce-Grey Catholic DSB and Georgian College, as part of the School College Work Initiative called Dual Credits. Secondary school students will be eligible to take a course at Georgian College, while remaining on their high school register. (See report on Board website for further information.)
MOTION 06.09.120
Moved by Jennifer Yenssen, Seconded by Jean Sullivan
That Bluewater District School Board receive the Student Success Lighthouse Projects and Dual Credits report for information.
Carried
B-3-e
Field Trips:
i)  John Diefenbaker S.S. Band and Arts Trip to Great Britain – March 2007
        MOTION 06.09.121
        Moved by John Chapman, Seconded Jennifer Yenssen
That Bluewater District School Board approve the John Diefenbaker Secondary School Great Britain Trip from March 9 to March 19, 2007
Carried
ii)  Walkerton District S.S. Concert Band Trip to Boston, Massachusetts – April 2007
        MOTION 06.09.122
        Moved by Jennifer Yenssen, Seconded Carolyn Day
That Bluewater District School Board approve the Walkerton District Secondary School Concert Band field trip to Boston, Massachusetts from April 25-30, 2007.
Carried
B-4
Staff Reports
B-4-a
Architects’ Recommendations on School Support and Service Centre
Michael Booth introduced Leo Makrimichalos, Architect, and Tina Ranieri-D’Ovidio, Project Architect for the School Support and Service Centre, of Makrimichalos . Cugini Architects. They had started working on the design of the building in May 2005. He outlined the initial qualities that were desired in the building with the focus on student learning and training and development of staff. The need for public areas was of importance. He stated a number of changes had occurred since the first conception of the building and he presented the floor plans and construction schedule. Anticipated start date is May of 2007 with completion by May 2008.
MOTION 06.09.123
Moved by Jennifer Yenssen, Seconded by Carolyn Day
That Bluewater District School Board receive the verbal report “Architects’ Recommendation on School Support and Service Centre” for information.
Carried
B-4-b
Student Accommodation Review for Derby Public School Report
Dean Currie stated that the report sets out the results of the previous accommodation review. He outlined the importance of gathering information and issues for a pre-consultation report.
Mary Anne Alton stated that the remedies in place with respect to radon gas in the gymnasium apply to the Building Code for one year.
MOTION 06.09.124
Moved by Margaret Gaviller, Seconded by Jean Sullivan
That Bluewater District School Board approve that a pre-90 day consultation report be prepared for Derby Public School and presented to the Board by December 19, 2006.
Carried
B-4-c
2006-07 Enrolment Update Report
Alana Murray stated that secondary enrolment was down 2.87% over the year but up over the  projected enrolment by 3.3% at this time. She added that it is traditional to experience a 2% decline from September to October and enrolment may be above enrolment projections by the end of October.
Marnie Coke stated that elementary enrolment is similar to secondary. It is up over the projected  enrolment figures. The process for adjustments to staffing has begun in schools. They will meet with federation representatives on Wed., Sept. 20th.
MOTION 06.09.125
Moved by Jan Johnstone, Seconded by Jennifer Yenssen
That Bluewater District School Board receive the verbal report 2006-07 Enrolment Update for information.
Carried
B-4-d
Changes to Trustee Honorarium (Ont. Reg. 345/06) Report
Mary Anne Alton presented the requirements contained within the regulation whereby a Board could change its Trustee Honorarium prior to October 31, 2006.
MOTION 06.09.126
Moved by Jan Johnstone, Seconded by Margaret Gaviller
That Bluewater District School Board create a Citizens’ Advisory Committee to advise the Board on trustee compensation levels for the 2005-2006 and 2006-2007 school years as well as the following three years of the new Board’s term.
That current School Community Council Chairs will be invited to submit names of eligible representatives to SAT for final selection which will ensure representation from all school areas.
That a report be prepared by the Citizens’ Advisory Committee and that it be brought back to the Board at its October 17, 2006 meeting.
Carried
B-4-e
Parental Involvement Funding 2006-2007 Report
Mary Anne Alton provided background information on government grant program made available in 2005-06. In 2006-07, the Ontario Parent Involvement Policy outlines the requirement for the establishment of board-level Parent Involvement Committee with a direct link to the Director of Education and trustees. There is some funding available.
MOTION 06.09.127
Moved by Jennifer Yenssen, Seconded by Jan Johnstone
That Bluewater District School Board establish a Parent Involvement Committee as outlined in a Board Report dated September 19, 2006.
Carried
B-4-f
Board Travel Rate Report
Dean Currie stated that this policy, which compensates Board staff for the use of their vehicles,  came before the Board in June but was deferred until the budget process was complete.                
MOTION 06.09.128
Moved by Jan Johnstone, Seconded by Jean Sullivan
That Bluewater District School Board approve a rate of .41 cents per kilometer effective September 1, 2006; and
That Bluewater District School Board approve that Policy BP 4902-D be amended in accordance with the above motion.
Carried
B-5
Notice of Motion
None
C
COMMUNICATIONS
C-1
Correspondence
None
C-2
Communications – Staff/Trustees
C-2-a
Professional Activity Day – Mon., Sept. 25, 2006 “Technological Literacy: Lifelong Learning in a Wireless World"
C-2-b
Bluewater Parent Conference (Sat., Oct. 28, 2006) – “Working Together to Improve Student Learning: Raising Healthy Children”
C-3
Establishment of Committees
None.
C-4
Conferences/Conventions/Out-of-County Meetings
C-4-a
Bluewater DSB Calendar of Events
C-4-b
Keewatin-Patricia DSB visit to Bluewater DSB – Thursday, September 21st.  Bluewater DSB visited their Board in June 2006.
D
ADJOURNMENT     
MOTION 06.09.129
Moved by John Chapman, Seconded by Margaret Gaviller
That Bluewater District School Board adjourn at 4:37 p.m.
Carried

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