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Special Education/Learning Services
Special Education Plan

Amendments to

Special Education Plan

Revised April, 2017

Bluewater District School Board

Administration Office:
351 1st Avenue North
P.O. Box 190
Chesley, Ontario
N0G 1L0
Phone:  (519) 363-2014
Fax: (519) 370-2909
Learning Services - Student Support
Fax:  (519)  370-2913
Satellite Office:
799 16th Avenue
Hanover, Ontario
N4N 5A1
Phone: (519) 364-0605
Fax: (519) 370-2969
Fax: (519) 370-2960

Development of the Special Education Plan
The Board’s Consultation Process
Majority and/or Minority Reports Concerning the board's Approved Plan That Have Been Received from Mombers of the board's SEAC
Distribution of Information Regarding the Timelines and Methods for Providing Input into the board's Special Education Plan
Summary of Feedback received as a Result of Consultation with the Community
Annual review Process
Strategic Plan of Bluewater District School Board

The Ministry of Education
Bluewater District School Board
The Special Education Advisory Committee (SEAC)  
Learning Services - Student Support - District Level
      Superintendent of Education Responsible for Special Education
        ASD Behaviour Expertise Professional
Psychologist/Psychological Associate/Psychometrist
      Specialized Equipment Assistant
           Specialized Technology and Learning Teacher
Speech-Language Pathologist
Speech-Language Pathologist/Specialized Equipment Focus
Structured Learning School Support Teacher
System Special Education Instructional Lead Teacher
System Special Education Lead Teacher
Teacher of Students Who are Deaf/hard of Hearing
Teacher of Students who are Blind/Visually Impaired
Secretarial Support Staff
Audiology Services
Community Agencies
Learning Services - Student Support - At the School Level
School Principal
Educational Assistant
Learning Resource Teacher
Developmental Learning Teacher
School Behaviour Teacher
Guidance Resource Teacher
Teacher - CTCC Program

Early Identification 
Overview of Early Identification/Prevention
Criteria for Early Identification/Prevention 
Principles for Early Identification/Prevention 
Resources for Early Identification/Prevention
Procedures for Early Identification/Prevention – Preschool Programs
Early Development Instrument (E.D.I.)  
Roles of Teachers, Principal and Parents 
Role of the School Staff   
Role of the Classroom Teacher
Role of the Learning Resource Teacher
Role of the Principal 
Role of the Parent
Procedures for Notifying Parents
Parent Interview 
Steps in Early Intervention Practices for all Students 
Classroom Level 
School Team
Notifying Parents of Children’s Learning Needs 
Parent/Teacher/Student Meeting
Referral for Assessment Services  
Parent Notification of Consideration for Special Education Programs or Services
Types of Early Intervention Strategies Used Prior to Referral to IPRC
Parent Notification of Referral to an IPRC

The IPRC Process
Responsibilities of IPRC
Reasons to Consider Referral to IPRC  
Parental Involvement and Informing Parents 
Information Required by the Committee 
Annual Review  
Parental Consent for Placement 
Parent Disagreement with the IPRC
Identification, Placement and Review Committee (IPRC) Statistics
Referrals, Review and Appeals as at March 2016


Communication of Assessment Information
Coordination of Assessment Information  
Guiding Principles for Special Education Assessment
Uses of Special Education Assessments 
Levels of Assessment  
Formal and Informal Assessments
Classroom Teachers 
Learning Resource Teachers
System Special Education Lead Teachers
Psychologist/Psychological Associate/Psychometrist
      Psychological Assessments
      Accessing Psychological Assessment Services and Management of Referrals
              Informed Consent
              Protocols for Sharing Assessment Information and Protection of Privacy
       Speech and Language Staff
Management of Referrals
Informed Consent
Protocols for Sharing Assessment Information and Protection of Privacy

Specialized Health Support Services in School Settings
Summary of Services Provided

Special Education Placements Provided by the Board 
Overview of Special Education Programs
Range of Placement Options
Criteria for Placement in Special Education Programs
Integration Strategies
Special Class Placements
Regular Class Placements 
Programs and Services Available
      Blind/Visually Impaired  
Deaf/Hard of Hearing
Gifted Resource 
Criteria for Change of Placement 
     Education Programs in Care, Treatment, Custody and Correctional Facilities (Section 23) 
     Children's Treatment Centres & Provincial Demonstration Schools 
Exceptionality Criteria
Categories and Definitions of Exceptionalities 
      Deaf and Hard of Hearing
       Language Impairment 
       Speech Impairment
      Learning Disability
      Mild Intellectual Disability
      Developmental Disability
      Physical Disability 
      Blind and Visually Impaired 
      Multiple Exceptionalities
DL Resource Teacher support - 2016-2017  

Individual Education Plan
The Elements of the Individual Education Plan
What Information do we include in an IEP?
Reasons for Developing an IEP
Processes for Dispute Resolution Where Parents and Board Staff Disagree on Significant Aspects of the Individual Education Plan  
Meeting the Ministry Standards 
The Five Phases of the IEP Process
Gather Information
Set the Direction
Develop the IEP
Implement the IEP
Update and Review the IEP
Insert - Individual Education Plan Sample 

Provincial Schools and Provincial Demonstration Schools  
W. Ross Macdonald School:  School for Studens who are Visually Impaired, Blind or Deafblind 
Provincial Schools for the Deaf  
Admittance to a Provincial School   
Schools for the Deaf 
Placement Application Procedure  
Provincial School Contacts 
Schools Schools Branch, Ministry of Education 
School for the Deaf      
School for the Blind and Deafblind    
Provincial Demonstration Schools 
Bluewater District School Board Placement Statistics 2015-2016  
Children's Treatment Centres 
Qualifications of Learning Services Support Personnel
     2016-2017 Elementary Panel
     2016-2017 Secondary Panel 
Criteria for Assigning Educational Assistants

Staff Development

Accessibility Plan, Plant, Capital Retrofits 
     Students Requiring Alternate Transportation Arrangements
     Safety Criteria for the Selection of Transportation Providers for Exceptional Students
     Procedure for Transportation to Provincial Demonstration Schools

What is the Special Education Advisory Committee? 
    The Roles and Responsibilities of SEAC  
    Meeting Times, Places and Formats
    Nomination Process
    Member's Contact Infomation
    Means of Participation
    SEAC Terms of Reference (Refer to Appendix D)
Who are the SEAC Members?

Transition of Students from Preschool to School   
     Let's Learn Clinics – Early Identification/Kindergarten Registration 
             Let's Learn Background History
             Expected Outcomes of Let's Learn Early Identification Process
             Data Collection and Analysis
             Future Enhancements 
     Transitions of Special Needs Students From Other Jurisdictions or Programs
            Coordination of Assessment Information
     Programs and Partnerships with Other Ministries or Agencies
     Section 23 Facilities
APPENDIX A             

Bluewater District School Board’s Strategic Plan
Bluewater District school Board's Strategic Plan / List of Schools

APPENDIX B                    

Policies, Procedures and Forms
Listing of BWDSB Special Education Policies and Forms

APPENDIX C             

Steps to School
Let's Grow
Special ized Health Support Services in School Settings, Bluewater DSB
Annual Accessibility Plan
Parent Guide to IPRC

APPENDIX D             

Special Education Advisory Committee (SEAC)
Handbook for Members of Special Education Advisory Committees
SEAC Terms of Reference
SEAC Handbook

Third party Protocol
Administrative procedure AP2355-D
Board Policy BP2355-D

The following information is provided to assist the reader with the terms used in this document.

Word Conventions
Board - Bluewater District School Board
Ministry - Ministry of Education for the Province of Ontario
Parent - parent/legal guardian
Parents - parents/legal guardians

The terms ‘parent’ and ‘parents’ are understood to mean one or both parents or legal guardians.

BGCFS - Bruce Grey Child & Family Services (former CAS – Children’s Aid Society)
CAS-LPO – College of Audiologists and Speech-Language Pathologists of Ontario
CCAC - Community Care Access Centre
CPRI - Child Parent Resource Institute
EQAO - Education Quality and Accountability Office
FNMI - First Nation Metis Inuit
IPSLS - Integrated Preschool Speech-Language Service
Keystone - Keystone Child, Youth and Family Services
MCSS - Ministry of Community and Social Services
MCYS – Ministry of Children and Youth Services
MOE - Ministry of Education
MTCU – Ministry of Training, Colleges and University
OESC - Ontario Education Services Corporation
OSSTF – Ontario Secondary School Teachers Federation
PAAC - Parent Association Advisory Council
PCLD – Provincial Committee on Learning Disabilities (Provincial Demonstration Schools)
RSA - Regional Support Associates
SEAC- Special Education Advisory Committee
SFN - Saugeen First Nation
TVCC – Thames Valley Children’s Centre

District Groups / Meetings:
ASM - Area of Schools' meeting
DSEC - District Specialized Equipment Committee
SAM - System Administrators' Meeting (all the principals)

Exceptionalities/Diagnostic Conditions
ABI - Acquired Brain Injury
ADHD - Attention Deficit Hyperactivity Disorder
ASD - Autism Spectrum Disorder
CD - Conduct Disorder
CP - Cerebral Palsy
DL - Developmental Learner
HI - Hearing impaired
LD - Learning Disability
ODD - Oppositional Defiant Disorder
VI – Visually Impaired

CYW - Child and Youth Worker
EA - Educational Assistant
ESP - Educational Support Professional (includes all Educational Assistants, Early Childhood Educators and
        Outdoor Education Centre Educational Assistants)
OT - Occupational Therapist
PT - Physiotherapist
S-LP - Speech/Language Pathologist
TA - Teaching Assistant (Saugeen First Nation)

CTCC - Care and/or Treatment, Custody and Correctional Facilities

BST - Behaviour Support Teacher
CRT – Classroom Teacher
DL - Developmental Learning Teacher
GRT - Guidance Resource Teacher
LRT - Learning Resource Teacher
SERT - Special Education Resource Teacher
SO - Supervisory Officer
SSCT - Student Success Contact Teacher
SCLT – System Curriculum Lead Teacher
SSEILT - System Special Education Instructional Lead Teacher
SSELT – System Special Education Lead Teacher
SLSST - Sturctured Learning School Support Teacher

ABA - Applied Behaviour Analysis
AEP - Annual Education Plan
AF - Administrative Form
AODA – Accessibility for Ontarian’s with Disabilities Act
AP - Administrative Procedure
ASL – American Sign Language
BEAM – Bluewater Education and Messaging
BGCDSB – Bruce Grey Catholic District School Board
BMS - Behaviour Management Systems (replacing NVCI 2017)
BP -Board Policy
BWDSB - Bluewater District School Board
CAS-LPO – College of Audiologists and Speech-Language Pathologists of Ontario
EDI - Early Development Instrument
FA – Facilities Amount
FTE – Full Time Equivalent
HNA – High Needs Amount
IBI - Intensive Behaviour Intervention
ID - Identification
IEP - Individual Education Plan
IPRC - Identification, Placement and Review Committee
ISNT – In School Needs Team
JK - Junior Kindergarten - Year 1
LEAD – Learning for Emotional and Academic Development (Demonstration Schools)
LPAS – Learning Plan for Absent Students
NB – Note Bien (French meaning ‘note well”)
NVCI – Non-Violent Crisis Intervention
ODSP - Ontario Disability Support Pension
OSR - Ontario Student Record
PHIPA – Personal Health Information Protection Act
PPM - Policy/Program Memorandum
RSTP – Return to School Transition Plan
SEA – Specialized Equipment Amount
SEAC - Special Education Advisory Committee
SEAPP – Specialized Equipment Amount per Pupil
SEPPA - Special Education per Pupil Amount
SES - Special Education Services
SIP – Special Incident Portion
SK - Senior Kindergarten - Year 2
SNOW – Special Needs Opportunity Window (Demonstration Schools)

Other Terms and How They Are Used

The explanations given for the following terms may be helpful to the reader.

Term Refers to

changes to the way in which a student is taught that meet student needs and allow the student to demonstrate grade level expectations, e.g., visual support for oral instruction, adjust time-lines, vary the test format, verbatim scribing of responses
annual review
a meeting of the IPRC that must occur within a year of the identification of a student as exceptional, to review the identification and placement of the student assessment information that is gathered by various means about a student in relation to his/her performance at school, e.g., observation, testing
case conference
a meeting, to discuss student progress and determine a course of action, that involves the parents, the student (as appropriate), the student’s teacher(s) and others as required
congregated class
a group of special education students with similar needs in a classroom environment that provides specialized resources to assist the students
congregated setting
a location, usually a school, where specialized resources are gathered to support students with special education needs who are frequently integrated into the general school population
to move strategically and appropriately
the decisions made by the IPRC regarding the identification and placement of a student
Documentation File
a folder within the Ontario School Record where items, other than the student’s report cards, are filed     
for example
exceptional student
a student who has been identified as having special needs according the ministry’s categories and definitions of exceptionalities
a description of special needs according to the ministry’s categories and definitions of exceptionalities e.g., the student’s exceptionality is communication/learning disability
family of schools
a group of schools, usually made up of a secondary school and the elementary schools whose students go on to attend the secondary school
home school
the school that a student would normally attend according to the student’s home location
in the context of the IPRC process, the determination that a student is exceptional according to the categories and definitions of exceptionalities provided by the ministry
that is
similar to integration, but with an emphasis on facilitating the interconnectedness of special education students and regular class/ program students
integrated setting
a teaching-learning environment where special education students and regular class students work together
the participation of special education students in the regular class/program setting
itinerant teacher
(staff) specially trained teachers (staff) who provide service to students in several locations, i.e., they go to where the student is
Learning Resource Teacher
a teacher with training in special education who works part time or full-time in a school to assist students with special needs students and their teachers
changes made to the curriculum that occur when the expectations identified for a student’s grade placement are not appropriate for the student; modifications result in curriculum expectations that are different from those of the student’s current grade placement
Ontario Student Record
the record of a student’s progress through the school system
in the context of the IPRC process, the program and location in which an exceptional student will receive his/her instruction
school based team
a group of school staff that meets regularly to consider the needs of students and provided assistance to the teachers who are working with them
school case manager
the specific staff member in a school who serves as the contact for a specific student and works on behalf of the student
(formerly known as Section 23) programs and services supporting care and treatment for exceptional students
an elected member of the Bluewater District School Board

© 2013 - Bluewater District School Board