Important Information
January 2026
Some important changes regarding police record checks are being introduced by the provincial government, which will impact requirements for volunteers in our school.
Ontario Regulation 298/25 Collection of Personal Information was recently amended with a new requirement for school boards to collect police record checks from all volunteers every five years.
School volunteers in any capacity (e.g., chaperones, school event volunteers, classroom volunteers, nutrition program participants, etc.) who have never provided a police record check to the school are required to do so on or as close to February 1, 2026, as possible. You will need to request a letter from the school to begin the process. Moving forward, it is required that all police record checks are received by the school within 6 months or less of being issued.
Please reach out to the school if you have any questions about these changes, and how they may apply to your specific situation as a school volunteer.
If you provided the school a police record check on or before September 1, 2021, please see the table below to reference when a new check is required:
|
Birth month
|
Date a new check is required
|
|
January – March
|
Last day of your birth month in 2027
|
|
April – June
|
Last day of your birth month in 2026
|
|
July – August
|
June 30, 2026
|
|
September – December
|
Last day of your birth month in the year 2026
|
If you have previously provided the school with a police record check
on or after September 1, 2021, you do not need to complete this process now.
Police Record Checks in Ontario
Step-by-Step Guide
If you are planning to work, volunteer, or provide services in schools or with the school board, please follow the steps below.