Policies and Procedures

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Section: BOARD (1000)
Policy Title	Policy Number	Procedure Title	Procedure Number
Accessibility Standards	BP 1411-D	Accessibility Standards for Customer Service - Disruption of Service	AP 1413-D
		Accessibility Standards for Customer Service - Monitoring and Feedback	AP 1414-D
		Accessibility Standards for Customer Service - Use of Assistive Devices by the General Public	AP 1411-D
		Accessibility Standards for Customer Service - Use of Service Animals by the General Public	AP 1425-D
		Accessibility Standards for Customer Service - Use of Support Persons by the General Public	AP 1412-D
		Accessibility Standards - Accessible Outdoor Playspaces	AP 1427-D
		Accessibility Standards for Employment	AP 1430-D
		Accessibility Standards for Information and Communication	AP 1435-D
Bluewater District School Board Strategic Plan	BP 1101-D
Board Self-Assessment: Governance Performance	BP 1109-D
Board Operation	BP 1501-D
Code of Conduct - Trustee	BP 1108-D	Trustee Use of Board Resources During an Election Campaign	AP 1901-D
Communications	BP 1604-D	Advertising and Distribution of Materials in Schools for External Groups / Organizations	AP 2860-D
		Board Logo Use and Publishing Standards	AP 1610-D
		Communication Requirements for Guests (Third Party) Speakers and Presentations in Bluewater District School Board Schools	AP 1611-D
		Communications - Addressing Parent / Community Concerns	AP 1604-D
		Communications - Trustee / Administration Guidelines	AP 1603-D
		Crisis Communications (Secure)	AP 1605-D
		Letters of Support	AP 1607-D
		Media Relations	AP 1602-D
		Social Media and Web Publishing	AP 1608-D
		Staff Communication Guidelines - Problem-Solving	AP 1609-D
Conflict of Interest	BP 1401-D
Consultation	BP 1606-D	Consultation	AP 1606-D
Dress Code	BP 1404-D
Electronic Meetings (Board and Committee)	BP 1402-D
Home and School Associations	BP 1622-D
Partnerships in Education	BP 1605-D
Performance Review - Director of Education	BP 1107-D
The Development and Implementation of Board Policy	BP 1601-D
Privacy and Information Management	BP 1408-D	Employee Personal Information and Medical Records - Collection and Use	AP 1410-D
		Privacy and Information Management	AP 1408-D
		Privacy Breach Protocol	AP 1409-D
		Video Surveillance	AP 6815-D
		Virtual Care	AP 6860-D
Role Description - Board of Trustees	BP 1102-D
Role Description - Chair of the Board	BP 1104-D
Role Description - Director of Education	BP 1103-D
Role Description - Trustee	BP 1106-D
Role Description - Vice-Chair of the Board	BP 1105-D
School Council	BP 1620-D	School Council	AP 1620-D
Student Senate	BP 1802-D	Student Senate	AP 1802-D
Sympathy Tributes and Memorial Recognitions	BP 1403-D	Sympathy Tributes and Memorial Recognitions	AP 1403-D
Trustee Vacancy	BP 1110-D

Section: ADMINISTRATION (2000)
Policy Title	Policy Number	Procedure Title	Procedure Number
Access to Board Premises	BP 2101-D	Access to Board Premises	AP 2101-D
		Photo Identification and Bluewater District School Board Education Centre Access Cards (Secure)	AP 3350-D
Community Planning and Partnerships	BP 2360-D	Community Planning and Partnerships	AP 2360-D
		Copyright	AP 2320-D
Distribution of Religious / Belief Materials	BP 2850-D
Electronic Information Technology - Access	BP 2820-D	Electronic Monitoring of Employees	AP 2313-D
		Software Selection and Installation	AP 2310-D
		Student Internet Access	AP 2820-D
Email - Acceptable Use	BP 2311-D	Email - Acceptable Use (Employee)	AP 2311-D
Emergency Plan - Bruce Nuclear Generating Station (Bruce Power)	BP 2805-D	Emergency Plan - Bruce Nuclear Generating Station (Bruce Power)	AP 2805-D
Emergency Use of Board Facilities During a Disaster	BP 2806-D	Emergency Use of Board Facilities During a Disaster	AP 2806-D
Environmental Sustainability	BP 2105-D	Environmental Sustainability - Vehicle Emissions	AP 2105-D
Flags - Use and Display	BP 2803-D	Flags - Use and Display	AP 2803-D
Indemnification of Board Employees and Trustees	BP 2905-D
Network Resources - Limited Personal Use	BP 2312-D	Network Resources - Limited Personal Use	AP 2312-D
Outdoor Education	BP 2108-D
Records Management	BP 2120-D	Records Management	AP 2120-D
Research Requests	BP 2401-D	Research Requests	AP 2401-D
Retention and Disposal of Clinical Records	BP 2121-D	Retention and Disposal of Clinical Records	AP 2121-D
Third Party Protocol	BP 2355-D	Third Party Protocol for Community Service Providers in Schools	AP 2355-D
Use of Electronic Devices	BP 2314-D	Use of Electronic Devices	AP 2314-D

Section: PROPERTY, EQUIPMENT AND SUPPLIES (3000)
Policy Title	Policy Number	Procedure Title	Procedure Number
Accommodation Review - School Program and Facility Efficiency	BP 3101-D	Holding Zones and Holding Schools	AP 3101-D
Child Care in Bluewater District School Board Schools	BP 3120-D	Child Care for Bluewater District School Board Schools and Agencies	AP 3120-D
Corporate Credit Cards, Procurement Cards, and Petty Cash	BP 3512-D	Petty Cash Funds	AP 4130-D
Health and Safety of Bluewater District School Board Schools and Workplaces	BP 3801-D	Alcohol, Tobacco, Vaping, Cannabis, and Drug Free Environment	AP 3810-D
		Air Quality - Indoor Examination	AP 3805-D
		Animal Care	AP 2880-D
		Asbestos	AP 3850-D
		Biological Hazards	AP 3851-D
		Bloodborne Pathogens (HIV / Hepatitis B and C)	AP 1420-D
		Confined Space Entry	AP 3836-D
		Contractor Health and Safety	AP 3840-D
		Decorations, Furnishings, and Appliances in the Workplace	AP 3825-D
		Designated Substances	AP 3853-D
		Emergency Response Preparation and Plan	AP 3855-D
		Eye Protection	AP 3854-D
		Fifth Disease (Erythemia Infectiosum) - Response Procedure	AP 7705-D
		First Aid - Employees	AP 3890-D
		Fleet Vehicle Use	AP 3550-D
		Garage Liability - Student Work	AP 2950-D
		Head Protection in Sports - Workers and Volunteers	AP 3818-D
		Hot Work	AP 3841-D
		Incident, Injury, and Investigation Reporting	AP 7850-D
		Inclement Weather	AP 2807-D
		Joint Health and Safety Committees	AP 3804-D
		Material Handling Equipment, Lifting and Elevating Devices	AP 3856-D
		Musical Instruments and Recorders - Mouthpiece Sanitizing	AP 6805-D
		Noise Control and Hearing Conservation	AP 3861-D
		Occupational Health and Safety Program	AP 3801-D
		Personal Protective Equipment - Respirators	AP 3831-D
		Personal Protective Footwear	AP 3830-D
		Pesticides, Including Insecticides and Herbicides	AP 3862-D
		Playspaces and Equipment	AP 3820-D
		Portable Classrooms	AP 3320-D
		Power Outage	AP 3310-D
		Safety in Dramatic Arts Programs	AP 3803-D
		School Emergency Call Out *(Secure)*	AP 3305-D
		School Security and Keys (Secure)	AP 3306-D
		School Equipment Tagout and Lockout Procedure	AP 3857-D
		Silica / Clay Control	AP 3859-D
		Snow and Ice Management	AP 3845-D
		Student Injury Prevention	AP 3811-D
		Vending Machine Safety	AP 3575-D
		Working Alone	AP 3835-D
		Working on Electrical Equipment	AP 3832-D
		Workplace Hazardous Materials Information System (WHMIS)	AP 3858-D
Naming of School and Board Facilities	BP 3301-D	School Openings, Amalgamations and Closures	AP 3301-D
Purchasing	BP 3501-D	Purchasing - Procurement Guidelines	AP 3501-D
		Purchasing - Confirmation Orders	AP 3511-D
		Purchasing - Donated Assets	AP 3502-D
		Purchasing - Direct Purchasing	AP 3504-D
		Purchasing - Mobile Devices and Other Hand-Held Wireless Communications Equipment	AP 3513-D
		Purchasing - Receiving and Expediting Goods and Services	AP 3510-D
		Purchasing - Release of Purchasing Information	AP 3503-D
		Purchasing - Requisitions	AP 3505-D
		Purchasing - School Enhancement Projects	AP 3520-D
		Purchasing - Segregation of Duties and Approval Authority Schedule	AP 3515-D
		Furniture, Fixtures and Equipment - Disposal	AP 3402-D

Section: FINANCE (4000)
Policy Title	Policy Number	Procedure Title	Procedure Number
Advertising Expenditures	BP 4106-D	Advertising Expenditures	AP 4106-D
Advocacy Expenditures	BP 4107-D
		Charitable Donations and Receipts	AP 4105-D
		Contract Services	AP 4103-D
		Education Programs - Other (EPO) Grants	AP 4510-D
		Expenses (Employee - Travel, Meals, Mileage) - Guidelines for Reimbursement	AP 4903-D
		Expenses (Trustees - Travel, Meals, Mileage) - Guidelines for Reimbursement	AP 4902-D
Fees for Learning Materials and Activities	BP 4650-D	Fees for Learning Materials and Activities	AP 4650-D
		Financial Reporting Structure	AP 4201-D
Fundraising in Schools	BP 4655-D	School Generated Funds - Roles and Responsibilities	AP 4661-D
		School Generated Funds - Accounting Systems	AP 4660-D
		School Generated Funds - Banking / Receipts / Disbursements	AP 4659-D
		School Generated Funds - Financial Reporting	AP 4658-D
		School Generated Funds - Sources and Uses	AP 4657-D
Honorarium - Trustees	BP 4901-D
Investment Scholarships, Bursaries and Award Trust Funds	BP 4620-D
		Perquisites (Perks)	AP 4625-D
		Remuneration (Board Employee) - Additional Work	AP 4102-D
Student Accident Insurance	BP 4705-D	Volunteer Drivers	AP 4705-D
		Tangible Capital Assets	AP 4120-D

Section: CURRICULUM PROGRAMS (5000)
Policy Title	Policy Number	Procedure Title	Procedure Number
Community Education	BP 5902-D	Community Education	AP 5902-D
Community Use of Schools	BP 5901-D	Community Use of Schools	AP 5901-D
Field Trips and Excursions	BP 5602-D	Field Trips and Excursions - Approval Process	AP 5602-D
		French Immersion Program Guidelines	AP 5420-D
Textbooks and Supplementary Learning Resources	BP 5450-D	Textbooks and Supplementary Learning Resources	AP 5450-D
		Time Allocation Guidelines - Elementary	AP 5705-D

Section: STUDENTS (6000)
Policy Title	Policy Number	Procedure Title	Procedure Number
Assessment, Evaluation and Reporting	BP 6951-D	Assessment, Evaluation and Reporting	AP 6951-D
Assessment, Evaluation and Reporting	BP 6951-D	Acceleration	AP 6955-D
Boundaries (School Attendance Areas)	BP 6212-D	Boundaries (School Attendance Areas) - Out of Boundary Requests	AP 6212-D
Equity and Inclusive Education	BP 6303-D	Equity and Inclusive Education	AP 6303-D
Indigenous Self-Identification	BP 6302-D
Maltreatment of Staff and/or Students	BP 6850-D	Duty to Report - Child Maltreatment (Suspected)	AP 6850-D
		Best Practice Protocol: District School Boards Working in Collaboration with Bruce Grey Child and Family Services	AP 6855-D
Ontario Student Record	BP 6701-D	*Staff Note: Please refer to the Administrators' Handbook or the Forms, Templates, Reference Documents sites on SharePoint for BP 6701-D procedural information (AP 6701-D and Ministry of Education requirements).
		Pediculosis (Head Lice)	AP 6840-D
Prior Learning Assessment and Recognition (PLAR)	BP 6950-D	Prior Learning Assessment and Recognition (PLAR)	AP 6950-D
		Psychological Assessment - Referral Process	AP 6910-D
Safe Arrival	BP 6810-D	Safe Arrival	AP 6810-D
Safe and Accepting Schools	BP 6820-D	Anti-Sex Trafficking	AP 6824-D
Safe and Accepting Schools		Bullying Prevention and Intervention	AP 6821-D
		Code of Conduct	AP 6822-D
		Delegation of Authority (Principal)	AP 2810-D
		Drugs, Cannabis, Alcohol, and Tobacco - Standards and Education	AP 6806-D
		Mental Health Services - Age of Consent	AP 6845-D
		Physical Intervention	AP 6905-D
		Police / School Protocol	AP 6801-D
		Positive Behaviour Safety Approach	AP 6920-D
		Progressive Discipline - Students	AP 6825-D
		Suicide Prevention and Intervention	AP 6835-D
		Suspensions and Expulsions	AP 6820-D
		Safe and Accepting Schools Incident Reporting	AP 6819-D
School Food and Beverages	BP 6803-D	School Food and Beverages	AP 6803-D
		Speech and Language Services - Referral Process	AP 6913-D
Student Admission and Attendance (Resident / Non-Resident)	BP 6201-D	Home Instruction	AP 6230-D
Student Admission and Attendance (Resident / Non-Resident)		Home Schooling	AP 6225-D
		Core French - Exemption for Elementary Students	AP 5220-D
		Independent Learning Center (ILC) Courses	AP 6280-D
		Modified Day and Exclusion	AP 6205-D
		Ontario Education Number (OEN)	AP 6702-D
		Student Admission and Registration (Resident / Non-Resident)	AP 6201-D
		Student Attendance	AP 6105-D
		Student Exchanges	AP 5801-D
		Supervised Alternative Learning (SAL)	AP 5905-D
Student Health Support (the Provision of Medical and/or Physical Assistance within the School)	BP 6802-D	Anaphylaxis (Life-Threatening Allergic Reaction)	AP 6804-D
		Asthma	AP 6813-D
		Concussion Prevention and Management	AP 6814-D
		Diabetes	AP 6808-D
		Guide Dog / Service Animal / Companion Dog (Use of in Schools)	AP 6809-D
		Medical and/or Physical Assistance - Provision of within the School	AP 6802-D
		Medical Emergency - Written Plan	AP 6807-D
		Specialized Equipment - Hearing Loss and Central Auditory Processing Deficits	AP 6915-D
		Specialized Equipment - Occupational Therapy, Physiotherapy, Speech-Language Pathology, and Vision	AP 6914-D
		Specialized Equipment - Safety Equipment for Transportation	AP 6917-D
		Specialized Equipment - Security, Safety, and Responsibility	AP 6918-D
		Specialized Equipment - Technology	AP 6916-D
Student Awards and Recognition	BP 6601-D	Student Awards and Recognition	AP 6601-D
Transportation	BP 6501-D	Transportation - Bus Safety	AP 6502-D
		Transportation Consortium
*Note: see Transportation Consortium procedure for related Bluewater District School Board policies and procedures		Attendants on Buses	TCP-C011
		Bus Safety Patrollers	TCP-B013
		Car Seats and Harnesses	TCP-B006
		Code of Conduct	TCP-B005
		First Rider Program	TCP-B003
		Individual Student Transportation Plan and Specialized Transportation	TCP-A006
		Home-to-School Transportation	TCP-A002
		Missing Student	TCP-B010
		Out of Boundary Transportation	TCP-A010
		School Bus Accidents / Incidents	TCP-B011
		School Bus Loading Guidelines - Excursions	TCP-B002
		School Bus Loading Guidelines - Home to School	TCP-B001
		Service in the Event of a Bus Operator Labour Disruption	TCP-A015
		Service / Companion Animals on Buses	TCP-B007
		Students Returned to School by Bus Driver (p.m. only)	TCP-B004
		Transfer of Students (Bus to Bus)	TCP-A004
		Transportation Appeals	TCP-A003
		Transportation Due to an Identified Hazard	TCP-A005
		Transportation for Joint Custody	TCP-A008
		Transportation of Exchange Students	TCP-A014
		Transportation to Co-op Placements (Bluewater DSB)	TCP-A012
		Transportation to/from Child Care Provider	TCP-A007
		Transportation to Provincial Schools	TCP-A011
		Transporting Students during Inclement Weather Conditions	TCP-B009
		Video Cameras on Buses	TCP-B014
		Walk Distances	TCP-A001

Section: HUMAN RESOURCES (7000)
Policy Title	Policy Number	Procedure Title	Procedure Number
Criminal Background Check	BP 7380-D	Criminal Background Check - Employee	AP 7380-D
		Volunteers Screening Procedure (Sensitive Positions)	AP 7381-D
		• APPENDIX A: AP 7380-D and AP 7381-D Criminal Background Check Application Process	Appendix A
		Criminal Background Check - Service Providers	AP 7382-D
		Private Music Instruction to Day School Students	AP 5690-D
		Volunteer Program	AP 7330-D
		Custodial Loading Formula *(Secure)*	AP 7352-D
		Educational Assistant Deployment	AP 7702-D
		Educational Assistant Support - Externally Funded	AP 7306-D
Employee Hiring Practices	BP 7310-D	Employee Hiring Practices	AP 7310-D
Employee Psychological Health and Safety Management System	BP 7240-D	Disconnecting from Work	AP 7241-D
Employee Psychological Health and Safety Management System		Psychological Health and Safety Management System	AP 7240-D
Employee Support Program	BP 7210-D	Absence Reporting for Personal Illness or Injury	AP 7225-D
		Attendance Support Program	AP 7230-D
		Disability Support - Early Intervention, Accommodation and Return to Work	AP 7220-D
Human Rights	BP 7520-D	Exemption from Instruction in Human Development and Sexual Health (Grades 1-8)	AP 7522-D
		Prevention and Resolution of Harassment, Discrimination, Objectionable Behaviour and Human Rights Violations	AP 7520-D
		Religious Accommodation	AP 7521-D
Office Support - Schools	BP 7330-D
Performance Appraisal	BP 7150-D	Performance Appraisal: Custodial and Maintenance Employees	AP 7151-D
		Performance Appraisal: Educational Support Professionals	AP 7153-D
		Performance Appraisal: Non-Union Employees	AP 7150-D
		Performance Appraisal: Office Professionals and Technicians	AP 7154-D
		Performance Appraisal: Professional Student Services Personnel	AP 7152-D
Personnel (General)	BP 7701-D	Pregnancy / Parental Leave	AP 7250-D
Progressive Discipline - Employees	BP 7530-D	Progressive Discipline - Employees	AP 7530-D
		Retirement Procedure	AP 7430-D
Staff Appointments, Transfers and Supervision	BP 7370-D	Principal, Vice-Principal, Lead Teacher Designation	AP 7305-D
		Staff Appointments (Director of Education / Supervisory Officer / Principal / Vice-Principal)	AP 7371-D
		Transfer of Principals and Vice-Principals	AP 7106-D
Staff Development	BP 7901-D	International Teacher Exchanges	AP 7910-D
Workplace Violence	BP 7523-D	Prevention and Resolution of Harassment, Discrimination, Objectionable Behaviour and Human Rights Violations	AP 7520-D
		Work Refusal	AP 7525-D
		Workplace Violence - Domestic Violence	AP 7526-D
		Workplace Violence Prevention and Intervention	AP 7523-D

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